Reporting Officer/ Brt

Background ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 4 000 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development. Our teams in the field implement some 380 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion. Assignment   The Reporting Officer ensures the production of timely reports for the Project Development Officer and Country Director. He/she assists the Project Development Officer and the Country Director in developing internal and external country communication strategies and funding proposals. Functions The Reporting Officer’s role is to produce donor reports, internal and external communications, and to support the Project Development Officer in the production of funding proposals. The Reporting Officer will work closely with Program Teams to ensure that the necessary information is collected from the field level and communicated appropriately to donors and relevant stakeholders. Under the supervision of the Project Development Officer, the Reporting Officer will be responsible for:  1.      Production of Regular Project Reports Collect and synthesize data from the field, and draft reports in cooperation with project management, finance, monitoring and evaluation, and other field coordination departments. Communicate with donors, INGOs, and relevant stakeholders to ensure the necessary reporting requirements are met to an appropriate standard and on schedule. Submitting inter-agency reports and data matrices to ensure co-ordination within sectors (WASH, Shelter etc.).  2.      Management of Internal and External Communications Draft newsletters to disseminate and publicise ACTED Lebanon’s activities and achievements Prepare and minute regular departmental coordination meetings. Represent ACTED at various inter-agency events and working groups. Ensure project documents and communication records are filed and up-to-date/  3.      Supporting Project Development Assist the Project Development Officer in developing project proposals. This includes collecting data through field assessments, and the drafting of concept notes. Addressing ad hoc donor requests Required personal qualities The Reporting Officer will be appraised on his/her demonstration of the qualities and competencies listed below as well as from carrying out of the duties in the previous section.  Diplomacy is required for all interactions with both project beneficiaries, ACTED staff and other project stakeholders; Impartiality, objectivity and confidentiality are imperative; without prior authorization of Project Development Officer, reports and project development documents should not be shared within or outside ACTED without the authorization of the Project Development Officer and kept within the Project Development Unit. Strong writing skills and the ability to present information clearly and concisely. Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently Understanding the nature of work carried out by programs is necessary for ensuring the relevance and usability of the reports produced. Therefore a proactive and self motivated attitude towards gaining a good understanding of ACTED programs is essential. In addition some prior knowledge of project specifics practices is desirable. Willingness to learn and capacity to innovate; the Reporting Officer must be inventive and eager to improve his/her own skills, and be capable to adapt, shape and develop tools best suited for ACTED’s activities; Competency in all computer related tasks including Word, Excel, and PowerPoint is strongly desirable. An ability to learn new computer related skills rapidly is essential. Strong managerial skills including strong staff training abilities (pedagogical skills). Ability to travel to the field, which may include overnight stays, in order to collect information for reports and project proposals Fluency in Arabic and English is required Good organizational and communication skills with international and national staff and rural communities are essential.