Partnership Administrator- Regional Mission

GLOBAL OBJECTIVES - Updating & assuring the respect of HI partnership management guidelines. - Compile and supervise that the requirements of the Partnership Agreement are matching. - Ensure adequate filling of all partnerships related documents (operation & administration). - Oversees the administrative & logistics capacity building component.                 SPECIFIC OBJECTIVES 1.            Partner’s framework - Ensure in close coordination with the SSC, programme coordinators & HQ, the design of the partnership framework (admin guidelines) matching with HI and donors rules and regulations. - Ensure the design of specific agreement in case of emergency response matching with HI and donors rules and regulations.   2.            General Administration, follow-up and reporting - Ensure the capitalization and the archiving of all administrative documents from partners (according to the standard HI check list: assessment form, internal note, Partnership agreement, explanatory note, intermediary and financial report, cashbook signed by partner...) - Prepare and report the incident file in case of “suspected fraud” to the SSC. - Ensure the analysis of each partner’s work on a regular basis (at least with every reporting, phase). - Send out reminder to HI team regarding deadlines for narrative reports and payment of the instalments, and for the collection of donation certificates and distribution lists. - Support operations and support services to design and/or update existing management tools. - Participate to the redaction of the monthly Situation Report.   3.            Partner Monitoring mechanisms and tools - Ensure and report to the SSC/AMEL, has adequate monitoring mechanisms in place to track and supervise partner’s performance and prevent financial risks. - Ensure and supervise the regular update of the compliance grid (on a monthly basis for follow up and edit an analysis on quarterly basis).   4.            Partner training - Designed and adapt according to the partners’ ability, accurate training of HI admin guidelines (either new or current Partners). - On a quarterly basis provide refresher training to the partners (according to compliance grid analysis and financial intermediary report). - Ensure support to administrative training capacity building platform if needed. - Ensure support to training initiatives if needed.