Admin Clerk – G3 – Hrf041 – Beirut

The Administrative Clerk will provide administrative assistance to the immediate supervisor to ensure that routine services and activities within the administrative domain are properly implemented. S/he will receive regular guidance from his/her supervisor. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.  The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor.   2.2 FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position.   Accountability (key results that will be achieved) UNHCR receives effective and efficient clerical support for administration in the Unit. Responsibility (process and functions undertaken to achieve results) Draft routine correspondence based on instructions provided by the supervisor or based on background information available in the office files. Maintain office inventory and stocks of office supplies. Ensure sufficient quantity of office supplies is available for staff. Monitor the work of the building equipment to ensure proper functioning at all time.   Receive and monitor the distribution of items stored in the office basements, refer the monitoring reports to the supply unit to ensure that all admin procedures and disposal of UNHCR property are done and recorded accurately. Monitor routine provision of services and/or shifts from providers, as and when applicable. Monitor office/compound facilities and in consultation with the supervisor take appropriate action to ensure proper functioning at all time. Perform other related duties as required.   Authority (decisions made in executing responsibilities and to achieve results) Access the relevant information and administrative records.   The Administrative Clerk will provide administrative assistance to the immediate supervisor to ensure that routine services and activities within the administrative domain are properly implemented. S/he will receive regular guidance from his/her supervisor. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor.