Administrative Assistant

Basic Function: Purpose and Scope Working under the supervision of the project manager, the Administrative Assistant oversees and manages all office procedures and other tasks as assigned by the project officer.   Duties Performed:  Organize and coordinate meetings, conferences, travel arrangements Prepare and manage correspondences, reports and documents Implement and maintain office systems Maintain schedules and calendars Arrange and confirm appointments Organize internal and external events, conferences and seminars (reservation, catering, hotel reservation, airplanes tickets…)when needed Set up and maintain filing systems Collate information Coordinate the flow of information both internally and externally Operate office equipment In charge of the bidding when needed Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing related to the project Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping Attend meetings as requested in order to record minutes Support staff in assigned project based work Other duties as assigned by the project officer