Secretary (Association Philippe Jabre - Arcenciel's Partner)

Objectives and responsibilities: Ensure the reception and communication of the association with its partners and users Host physically and over the phone and identify and refer interlocutors requests, transmit them to employees or make appropriate decisions in their absence Ensure duty in the executive service in the absence of the Director or Deputy Director in order to prepare and lighten up the work of the latters Receive, record, filter and transmit mails to the persons concerned Write, type, format, sort, classify and archive mail, notices and reports. Organize and plan the activity of the association Ensure the planning of appointments and business meetings Contact people in order to make appointments Prepare and organize the various meetings: notifications, preparation of pre-records, rooms reservation, reception of participants, etc. Travel arrangements for employees and management Manage purchase of office supplies and current operation of the office Document and manage the activities of the association Create, update, organize, archive, and track records and database of users and partner institutions. Ensure note-taking during meetings, then draft reports. Supply the performance indicators of the activity Write all types of documents (letters, certificates, greetings, etc.)   Skills: Hospitality Autonomy Organization and method Teamwork Discretion Capacity for analysis and synthesis Quality of writing and speaking Priority management   Computer literacy:  MS Office