Reporting Officer - Wcl

Reporting officer for WOMEN CHARITY LEAGUE (WCL), PU-AMI partner -         LEBANON    -     Reporting Officer   Women Charity League (WCL) is a non-profit, non-political and non-religious humanitarian local NGO. Founded in 1945. Its objective is to help vulnerable and poor people in the field of social care, medical, culture, food security and others social and non-profit services.   As a result of the Syrian refugee crisis and in efforts to serve hosting communities that have been affected by the Syrian conflict, WCL has become a partner of PU-AMI and will implement a range of activities related to psychosocial support, education, protection and women capacity building activities in Akkar area (Arida, Sheikh Zannad and Mechmech).   POSITION GENERAL INFORMATION   Position: Reporting Officer Based in: Halba - Akkar   Supervision   Ø Under the direct supervision of:  WCL Project Manager or team leader Ø Under the indirect supervision of:  PU-AMI PM PCO Ø Technical support: PU AMI Project Quality Coordinator Ø Under overall supervision of: WCL director   OVERALL MISSION   General objective     Under the Supervision of WCL Project Manager the Reporting officer has to complete all the activities related to reporting: Daily reports, weekly reports, Monthly & End of Project Reports concerning the Psychosocial Support activities. He/she also has to Monitor and Follow up the implementation of activities in line with the log Frame and objective of Project.   The Reporting Officer will work under the supervision of the WCL Project Manager in WCL Base, indirectly supervised by PU AMI PM PCO. He/she will be technically support by PU AMI Project Quality Coordinator   The Reporting Officer position’s main objectives are to properly achieve the following global tasks:   4  Ensure qualitative and quantitative monitoring and reporting of the activities implemented under AFD Project and proper archiving of all means of verification 4  Gather information and produce reports to feed the project reporting cycle and new proposals 4  Gather information and produce reports to be used for external communication 4  Provide a clear picture of the needs in the area according to the evolution of context (trends). 4  Identify gaps and create alerts for interventions, based on accurate and qualitative data collected on the field. 4    Responsibilities and tasks 4    4  Monitoring on a daily basis the proper implementation of the activities 4  Capitalize the good practices through procedures and creation of new tools 4   Filling of all means of verification and reports 4  In link with the finance manager, he/She will anticipate logistics and administrative needs reported by WCL Social Workers; Reporting of activities and any challenges or incident Specific objectives and linked activities   Monitoring & Guidance 4  Update, implement and follow up Monitoring and Evaluation plan 4  Follow-up of indicators and associated sources of verification to measure the evolution of the implemented projects 4  Leading regular monitoring visits, ensuring quality and accuracy of data collected on the field and the serious follow-up of available guidelines; 4  Follow up on secondary data and analysis.   Capitalization and filling 4  Assist the Project Manager in writing guidelines and methodologies in support to Projects and Field teams 4  Assist the Project Manager in designing and implementing a lessons learnt process 4  Assist the Project Manager in documenting lessons learnt and best practices for dissemination 4  Ensure a proper archiving of all means of verification, reports, and other documents developed in the frame of AFD Project   Internal and external reporting 4  To provide internal reporting on activities according to PU AMI tools and guidance (translation from Arabic to English of all reports) – daily, weekly and monthly reports 4  To transmit all reports to both WCL and PU AMI Project managers 4  To report immediately on achievements or difficulties faced by the WCL; 4  Through trainings, ensure that WCL social workers are reporting in an accurate and qualitative way the activities 4  Writing minutes of the meetings attended 4  Contributing to the writing of intermediate and final reports to donors 4  Support the development of proposals by collecting and analysing quality and accurate data and by properly filing, reporting and documenting its work.   Communication & Follow-up 4  Participate in the field work to acquire knowledge and facilitate sharing of lessons learned and writing of success stories; 4  Acquires and is capable of delivering a Good knowledge of relevant information of the implementation.         4    4        The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.           QUALIFICATIONS   Mandatory requirements   Language skills: Fluent in Arabic and English (speaking/reading/writing) Education degree: University degree with advanced training/courses either in social sciences, international relations, journalism, communications, or other related field; Work experience: One-Two years of relevant professional experience as a journalist, public information officer, information management specialist or similar capacity; Knowledge & skills: Very good analytical and writing skills; Computer skills: Good knowledge of the MS office software (including Word, Excel, Outlook) Other: -          Good knowledge of statistics and data analysis; -          Good understanding of the context (in Lebanon in particular and of the Syrian crisis in general); -          Good knowledge of the area (Akkar & North); -          Good knowledge of humanitarian actors and donors; -          Excellent communication skills; -          Valid driving licence (1 year minimum)   Assets Interest: -       Strong motivation to help people in need; -       Understanding of the political situation in the area ; -       Good knowledge and use of social media; Transversal skills: -       Well organized and attention to details; -       Ability to analyse and suggest improvement; -       Ability to take initiative to deal with difficulties encountered in daily work; -       Ability to adapt or change priorities according to the changing situation within a mission or the organization itself; -       Autonomy, neutrality, hard worker; -       Ability to multi-task and cope with competing demands under tight deadlines; -       Ability to work within a team.