Compliance Officer

Key Responsibilities: Develops, initiates, maintains, and revises policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal, unethical, or improper conduct. Manages day-to-day operation of the Program. Conduct internal reviews to ascertain the extent to which financial and operational controls are consistently and appropriately applied. Provide guidance to the Program staff on donor regulations and follow up that the donor requirements are met. Ensure that cash and bankbooks records are updated on daily basis, ensuring that all coding is in line with donor and country coding structure. Ensure that all the supporting documents (purchase requests, purchase orders, quotations, authorization of payment, etc.) are attached      to the receipts and invoices. Check the quality of all the invoices and receipts (date, name, item, quantity, price, total, etc.) Conduct field visits to make sure of the process of the activities and to monitor program and financial exercises implementation. Acts as a channel of communication to receive and direct compliance issues to appropriate resources for investigation and resolution. Oversee all procurements procedures are being implemented and respected and operations are running as transparent as possible. Oversee that warehouse activities from receiving goods into issuing goods out to the fields are running smoothly and clearly; conduct physical inventory checks and compare according to warehouse ledgers, GIOs and donation letters/ waybills. Conducts regular checks on assets and inventory lists, in line with donor policies. Works hand in hand with the Finance department to ensure that financial regulations and internal financial management policies are followed. Carry out all payments previously authorized by the designated management personnel. Ensure that all documents needed to close a payment and enough to form a back up for financial and auditing purposes are present. Provide staff with guidance on donor policies and conducts regular follow up. Conduct internal reviews to ascertain the extent to which financial and operational controls are consistently and appropriately applied. Conduct field visits to the programs and field sites, and verify program vs financial exercises Carry out Implementing Partner pre-selection assessments/risk analysis exercise. Organize and conduct training programs on IMC and donor regulations. Monitor progress on the implementation of the recommended actions in internal reviews reports. Oversee all financial requests from the projects and ensure that IMC’s external financial obligations and internal financial management policies, procedures and processes are met.