Administrative Assistant

SANAD - The Home Hospice Organization of Lebanon Our mission is to provide comprehensive home-based hospice care to terminally ill patients while preserving their dignity and enhancing the quality of their remaining life. We aim to assist patients to remain as alert, as functional and as comfortable as possible within the calm and sanctuary of their own home, surrounded by family and loved ones. This support includes medical, social, and psychological support to the patients and their family members.   Responsibility The Administrative Assistant is responsible for providing multiple office services by implementing administrative systems, procedures, and policies; monitoring and following up on administrative projects; and supporting and coordinating with different sections within SANAD such as Administration, Human Resources, the Executive team, Accounting, Volunteers and Fundraising Committee.   Qualifications - Completion of High School (Bacc II), University degree is a plus. - At least 1-2 years of a valid work experience. - Team-player, flexible, proactive, problem-solver, trustworthy, and willing to accommodate for difficult and unexpected situations. - Strong organizational, planning, and time management skills. - Fluent in Arabic and English. - Excellent knowledge of basic computer software such as Word, PowerPoint, and Excel.   Functions The Administrative Assistant should: -          Maintain workflow by addressing administrative needs for all activities related to Administration, Human Resources, Executive team, Accounting, Volunteers and Fundraising Committee. -          Organize and maintain a filing system for confidential information, meeting minutes, and other documents. -          Assist in in reports write-ups, presentations, and proposals. -          Plan and schedule meetings -          Ensure operation of office equipment by completing maintenance requirements and/or calling for repairs. -          Maintain supplies/equipment inventories used by the executive team. -          Manage communications (phone calls and e-mails), and directs them as necessary. -          Manage other day-to-day matters. -          Provide information by answering questions and requests. -          Follow-up on implementation of HR rules and regulations.