Program Assistant

Reporting directly to the WPE Coordinator, the Program Assistant will support the smooth running of the WPE program by liaising with all managerial staff and supporting their finance and procurement requests.  The position is extremely important to ensure smooth communication between departments, and timely completion of administrative requirements related to all aspects of program implementation. Major Responsibilities: Liaise with WPE managerial staff at all field offices to understand and support finance and procurement needs related to program implementation. Liaise with Finance and Supply Chain staff to ensure that the finance and procurement needs of the WPE program are met, in a timely and comprehensive manner. Support weekly transport planning for Beirut/Mount Lebanon staff. Receive soft copies of procurement and payment requests, transfer them into the hard copy request booklets and follow up technical and financial review, and final approval. Receive soft copies of Recruitment requests, transfer them into hard copies and ensure approvals Support organization of events in all field offices, as required. Support preparation of travel authorization request documents for staff across all field offices, as required. Perform other duties, as needed or requested by the supervisor. Key Working Relationships: Position Reports to:  WPE Coordinator Position directly supervises:  NA Indirect Reporting:  NA Other Internal and/or external contacts: Internal: WPE Managers (all locations); WPE Senior Officers & Officers (all locations); Supply Chain, Finance and HR staff External:  None Job Requirements: At least one year of prior professional experience in a similar post, preferably with an international organization; Excellent attention to detail and commitment to following up on tasks until completed; Excellent organizational and time management skills, and demonstrated ability to meet deadlines; Solid English language skills desirable; Computer literate, familiar with Microsoft Office, experience in document design and layout Good interpersonal skills and ability to work as part of a team, as well as independently; and, Flexible and able to work in a dynamic and diverse environment. Working Environment:  Standard office work environment and IRC assets will include; internet connection, electricity, personal laptop and work phone.