Resettlement Assistant – G4 – Hru022 - Tripoli

A Resettlement Assistant position is typically located at Regional Office, Branch Office or Field Office. Under supervision, the incumbent’s primary role is to assist the supervisor in effective resettlement delivery of a given UNHCR Office in accordance with the UNHCR Resettlement Handbook, UNHCR Manual and relevant policy papers and publications. The Resettlement assistant provides important clerical and administrative support to resettlement operations and may occasionally take part in assessing cases for resettlement and conducting interviews. The incumbent maintains frequent contacts with his/her supervisor, relevant colleagues within the same Office to exchange information and discuss issues on resettlement cases. Some limited contacts and communication at a working level are required with Embassy / Immigration Officials of resettlement countries, IOM as well as with other operating partners regarding resettlement issues. Accountability (key results that will be achieved) - UNHCR’s resettlement policies and standards are correctly and coherently applied. - Persons of concern are made aware of UNHCR’s resettlement procedures and have fair and transparent access to and participation in the resettlement process. - Suspected fraud in the resettlement process is promptly reported. Responsibility (process and functions undertaken to achieve results) - Prepare written documentation for resettlement submission; ensure that records / files of individual cases are updated in a systematic and timely manner. - Follow-up on cases from time of submission to final decision and departure. - Comply with UNHCR’s standard operating procedures on resettlement, ensuring timely action on cases. - Assist in logistical arrangements of selection missions by resettlement countries. - Coordinate travel and departure arrangements for refugees accepted for resettlement. - Assist in maintaining and updating proGres. - Occasionally, assist in carrying out interviews and initial assessments, to process refugees for resettlement following established procedures. - Occasionally, provide counselling to persons of concern. - Provide administrative support for resettlement-related training activities, including organization of resettlement workshops and meetings as required. - Provide administrative support for resettlement-related training activities, including organization of resettlement workshops and meetings as required. - Assist in maintaining accurate resettlement statistics as well as up-to-date records on individual cases; assist in the preparation of reports. - Draft / type routine correspondence to Field Offices / Regional Offices / Headquarters. - Systematically apply an Age, Gender and Diversity perspective in all aspects of the resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS. - Assist in mitigating resettlement fraud by reporting suspected fraud. Authority (decisions made in executing responsibilities and to achieve results) - Provide counselling to persons of concern.