Finance Assistant

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 1.      Role and responsibilities The following is a brief description of the role. Generic responsibilities (max 10) These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan. Comply with Financial Handbook and other NRC policies Verify that all vouchers and supporting documents are according to standards set in the Financial Handbook, and enter them into the accounting system Make approved payments Record all cash movements Follow up on advances and refunds Prepare and arrange for bank withdrawals and transfers and present for verification Maintain the filling system for all financial and accounting documents Prepare the monthly payroll for approval Prepare periodic financial reports and submit for review To ensure that expenditure from the main account are accounted in appropriate budget lines and on relevant projects Specific responsibilities These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. Assist the Finance Officer in the Daily Bookkeeping, Utilizing the NRC Agresso Accounting System. Manage field office petty cash Assist the Finance Officer in the month end accounting closing process, ensuring accuracy and completeness of the ledger and all supporting documentation. Support the Finance Officer in the preparation of the monthly field financial report Assist in the preparation and handling of payments (field visits): beneficiaries and vendors in accordance with NRC’s financial procedures and contract policies Assist the Finance Officer in ensuring proper and adequate filing system for financial documents Critical interfaces By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: Work closely with Logistics on PR’s and PO’s To liaise with other departments when payments are due for the issuance of payment. Ensure donor compliance is adhered to in all payment request 2.      Competencies Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 1. Professional competencies These are skills, knowledge and experience that are important for effective performance. Generic professional competencies: •             Experience from working with accounting in a humanitarian/recovery context •             Previous experience from working in complex and volatile contexts •             Documented results related to the position’s responsibilities •             Some knowledge of English Context/ Specific skills, knowledge and experience: •             Example: Knowledge of auditing 2. Behavioural competencies (max 6) These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position: Planning and delivering results Working with people Analyzing Handling insecure environments   3.      Performance Management The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: The Job Description The Work and Development Plan The Mid-term/End-of-trial Period Performance Review Template The End-term Performance Review Template The NRC Competency Framework Academic and Professional Qualifications           Ordinary National BA in Business Administration / Finance Major is a plus Relevant Experience Minimum of 1 years of relevant work experience