Program Assistant - Beirut

Background/IRC Summary: Founded in 1933, the International Rescue Committee (www.theIRC.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 25 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies. The IRC is implementing protection programming in Beirut/Mount Lebanon, South Lebanon, North Lebanon (T5 and Akkar), and North Bekaa during 2015.  The programming includes protection monitoring and information dissemination, legal service provision, community mobilization, support for district-level coordination and case management for high-risk protection cases in specific areas.  The protection program seeks to promote a protective environment for adults and children.         Job Overview/Summary: Reporting directly to the Protection Coordinator, the Program Assistant will support the smooth running of the Protection program by liaising with all managerial staff and supporting their finance and procurement requests.  The position is extremely important to ensure smooth communication between departments, and timely completion of administrative requirements related to all aspects of program implementation. Major Responsibilities: Liaise with protection managerial staff at all field offices to understand and support finance and procurement needs related to program implementation. Liaise with Finance and Supply Chain staff to ensure that the finance and procurement needs of the protection program are met, in a timely and comprehensive manner. Support weekly transport planning for Beirut/Mount Lebanon staff. Receive soft copies of procurement and payment requests, transfer them into the hard copy request booklets and follow up technical and financial review, and final approval. Support organization of events in all field offices, as required. Support preparation of travel authorization request documents for staff across all field offices, as required. Perform other duties, as needed or requested by the supervisor. Key Working Relationships: Position Reports to:  Protection Coordinator Position directly supervises:  NA Indirect Reporting:  NA Other Internal and/or external contacts: Internal: Protection and Information Managers (all locations); Protection Team Leaders (all locations); Legal Manager; Legal Team Leaders (all locations); Community Outreach Officers (all locations); Supply Chain Manager; Procurement Officer; Finance staff (various). External:  None Job Requirements: At least one year of prior professional experience in a similar post, preferably with an international organization; Excellent attention to detail and commitment to following up tasks until completed; Excellent organizational and time management skills, and demonstrated ability to meet deadlines; Solid English language skills desirable; Computer literate, familiar with microsoft office, experience in document design and layout; Good interpersonal skills and ability to work as part of a team, as well as independently; and, Flexible and able to work in a dynamic and diverse environment. Working Environment:  Standard office work environment and IRC assets will include; internet connection, electricity, personal laptop and work phone.