Project Coordinator - Livelihood For Palestinians (Tyr Area)

ROLE DIMENSION / DESCRIPTION I.     Management   a.     Assist in developing the project annual action plan and monitor its implementation with the support of the field people, NGOs, stakeholders, external consultants and World Vision Lebanon staff if needed. b.     Assist in preparing the annual budget according to the donor’s and World Vision Lebanon’s requirements. c.     Evaluate the implementation of the project according to the approved stated objectives, plan of actions, budgets and record progress. d.     Coordinate with the partner, local NGOs and other organizations working in this sector. Organize regular follow-up and planning meetings for the project team and/or local partners. Ensure all  WV systems and processes support the implementation of the Business Facilitation project (e.g. procurement, finance policies etc) g.     Support the partners’ staff in the implementation of the daily activities; conduct various field visits to the different areas of operations to monitor and supervise the progress of the work periodically. h.     Guide the local partners and community based organizations on how to assess, plan, design, implement, monitor and evaluate projects i.      Participate in evaluating the impact of the project’s interventions on the beneficiaries periodically and develop case stories when possible in coordination with the Communications department (once needed, on occasional basis). j.      Participate/ support in all phases of the projects such as the assessment, proposal writing, baseline, implementation, and redesign, mid and final evaluations. k.     Lead the implementation of the project components and supervise field staff l.      Coach field staff on technical, financial and administrative tasks in order to ensure quality implementation. m.    Follow up on Staff performance agreement and task management     II.    Reporting and administrative tasks:   Review partners’ monthly reports and provide them with feedback. Prepare Monthly, quarterly, semi-annual and annual progress reports on the proceedings of the project (financial and operational). File all important records and correspondences related to the project. Prepare and update the list of items to be purchased when needed (with the help of the local NGOs and the field interns); coordinate with World Vision Lebanon Procurement officer on all procurement needs.   Develop yearly partners’ cash flows and agreements.   Prepare or/and follow up on all means of verifications for all the activities.   Prepare or/and follow up on contracts, amendments, cash requests, payment orders, receipts, TORs, checks, advanced payments, minutes …   Business Advice and Coaching:   Follow-up on all training needs and business meetings preparations with the local Business Facilitator. Monitor Business Facilitator’s clients’ records and assist when needed in the individual and group coaching. Advise and Coach BF on new training models, business approaches and other Documenting and Sharing Learning points with Support offices, and coaching on the BF module for staff implement the project model in WVI Update training modules for Business facilitation and contextualize it when needed Conduct training to beneficiaries upon need IV.           Networking and fundraising:   Participate in writing concept papers and proposals in coordination with the Design, Monitoring, and Evaluation department. Improve network between partners and all stakeholders in the project area. Seek new or existing opportunities for supporting the project/program and partners. Ensure strong working relationship with the key partner. Create linkages/networks with other economic stakeholders at a national or international level that may assist in the implementation of the project   V.           Other:   Build a database of trainers, suppliers, companies, NGOs and others which may help in the implementation of the project. Carry out public relations activities, which include accompanying foreign visitors and donors to the project. Work towards his/her own self-development through participating in various capacity building trainings as offered and requested by the World Vision team. Prepare/ participate in general events related to the whole program such as the refugees’ day occasion, partner’s training… and coordinate with the partners for these specific related activities. Represent World Vision when requested and necessary. Perform other tasks as the need arises