Coordination Associate - G6 - Hrf018 - Beirut

Accountability (key results that will be achieved) - Appropriate support is provided to the senior inter-agency coordinator, the senior protection coordinator and the team of sector coordinators both within UNHCR and in partner agencies. - Agenda of the senior inter-agency coordinator, associate inter-agency coordinator and the senior protection coordinator is prioritised in order to meet deadlines. Responsibility (process and functions undertaken to achieve results) - Manage the flow of information to/from the unit; identify priority matters that need to be urgently addressed by the Supervisor or other unit staff. - Arrange appointments and maintain the unit calendar, receive visitors, place and screen telephone calls and answer queries with discretion. - Organize and maintain the calendar of inter-agency and sector meetings, draft the agenda and minutes of inter-agency meetings, note action points agreed on at the meetings and bring to the attention of the Assistant Representative for Coordination and/or the Senior Inter-Agency Coordination Officer for follow-up. - Compile and maintain a contact list of inter-agency focal points and agencies. - Draft non-substantive correspondence and ensure follow-up. - Type correspondence, documents and reports, and prepare tables. - Prepare background information for meetings to be attended by the Supervisor (i.e. agenda, information on the person/organization, information on the topic). - Maintain the electronic and paper-based filing systems for coordination. - Ensure timely administrative procedures regarding field missions (security clearance, mission request, etc.). - Assist the Sector Coordinators when necessary and provide secretarial and administrative advice to the Senior Inter-Agency Coordination Assistants as required. - Perform other related duties as required. Authority (decisions made in executing responsibilities and to achieve results) - Liaise with external partners and local organizations on behalf of UNHCR. - Prioritise tasks and organise work independently