Hr Assistant - G4 - Hrf005 - Pn. 10023317 - Beirut

Accountability (key results that will be achieved) - The workforce in the AOR is well-informed of the organisation’s human resources policies and practices. - UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR. Responsibility (process and functions undertaken to achieve results) - Provide clerical support in the recruitment, assignment and reassignment of local general service staff. - Assist in processing local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures. - Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations. - Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section. - Provide administrative support to staff and dependants in case of medical evacuations. - Administrator for the FLEXCOM and SCWS for the entire Lebanon Operation. - Administrator for the Leave and Absence records for UNHCR staff and affiliated workforce. - Focal point for compiling and advertising vacancies for UNHCR and affiliated workforce; - Liaise with PCU for the classification of newly created non-standard positions. - Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. - Perform other duties as required. Authority (decisions made in executing responsibilities and to achieve results) - Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs. - Initiate routine correspondence on HR matters for the authorizing officer’s approval.