Communication Assistant

Duties and Responsibilities: Maintains the Department's calendar/agenda and arranging appointments. Manages the Department's filing systems and maintains the existing databases and correspondence. Responsible for planning and organization of events. Ensures the exchange of information with communication staff. Maintains distribution lists for the external communication products (press releases, e-newsletter, etc.) Follows the Department's budget and expenses, preparing requisition orders, etc. Manages stocks of ICRC publications and promotional items. Updates the delegation staff members on a quarterly basis about newly available publications. Provides support and assistance in production process of printed and audiovisual materials. Provides support to participation of interlocutors and assisting with presentations at external events and activities. Assists the Communication Coordinator or colleagues with taking minutes and other documentation at external events. Supports communication activities in the field as needed. Supports field offices in relation to stock management, distribution and other communication needs. Supports and maintains specific reporting tools linked to stocks management and production Contributes to the general reporting of the department. Translates reports and documents from secondary sources. Briefs the Communication coordinator on issues of concern. Supports communication team in developing communication strategies. Minimum required knowledge & experience: Requiring professional diploma or university degree 3 - 5 years work experience in a similar field Good knowledge of written and spoken English Good computer skills Good analytical skills Strong team spirit Problem solving skills