Finance - Admin Assistant (Tripoli)

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon. Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:   ROLE PURPOSE: The Financial Assistant (Cashier) will be responsible for making all payments for Save the Children Tripoli, whether they be in the field or in the office. The Cashier will be responsible for managing the ‘petit cash’ and issuing advances and reimbursements to staff.   KEY AREAS OF RESPONSABILITY:  Payments The Financial Assistant (Cashier) will be responsible for making all payments to suppliers of goods and services in Tripoli. These payments should be made in the office, however under certain circumstances the Cashier may need to travel to the suppliers to make payments. The Financial Assistant (Cahier) will be responsible for issuing all checks and invoice authorisations prior to approval by the Financial Officer.   Petit Cash The Financial Assistant (Cashier) will be responsible for managing the petit cash. This will include: issuing advances and reimbursements to staff; keeping updated hard and soft copies of the petit cash ledger and carrying out a daily consolidation of petit cash to be approved by the Financial Officer. A weekly consolidation should be approved by the Area Manager at the end of each week. The Financial Assistant (Cashier) will be responsible for keeping track of open advances held by staff, ensuring no staff have advances open for more than 50% of their salary, and following up on the closing of advances.   Financial Achieving The Financial Assistant (Cashier) will be responsible for assisting the Financial Officer in the achieving of financial documents. This will include photocopying duplicates of financial documents and ensuring all files are up to date and complete.   Administration The Administrative Assistant in Tripoli will also be responsible for monitoring and administering the leave tracker, holiday planning, timesheets and attendance sheet in Tripoli on a daily basis and transferring this to Area Management and HR Beirut on a monthly basis.    APPLICATION PROCESS  Please note that the closing date for applications is: October 6th, 2014                    The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •           Job title for the role you are applying for in subject header of the email •           Cover letter with the applicant’s current contact information •           CV (including detailed work experience, education/degrees)  –  3pages maximum •           Professional References (minimum of three, with complete contact information) •           Kindly do not send supporting certificates and documents at this stage •           Letter and CV should be saved into one Word or PDF document and sent to Lebanonhrb@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.