Logisitics Facilities Support-Hi Emergency Division-Beirut

GLOBAL OBJECTIVE OF THE POSITION Ensure the maintenance support for offices, guesthouses and fleets (including Regional Team); following HI procedures under the surveillance of Facilities Assistant Beirut.   Responsibilities And Tasks Description 1.    Ensure the maintenance and cleaning of the Beirut Offices and Guesthouses: 1.1        Ensure a good maintenance support that complies with HI rules and procedures. 1.2        Make sure the HVAC, Plumbing, Electrical and Sanitary ware of the Offices and Guesthouses are      constantly              operational. 1.3        Guarantee a smooth and fast auto-initiated response on the low cost maintenance needs (<200$)    and refer              to line manager in complicated technical problems. 1.4        Prepare a weekly report about needed maintenance to your line manager and plan the response. 1.5        Report any incident inside or outside his working area to line manager 1.6        Ensure the smooth supervision of the cleaner/cook team in Beirut according to HR policies and         Internal             Regulation (weekly meetings, motivation of the team, leave plans...etc.). 1.7        Manage arrivals’ accommodation preparation in Guesthouses in liaise with your line manager. 1.8        Make sure that the offices and guesthouses are kept clean at all times. 1.9        Plan the request in advance for all welfare stock material needs in offices and accommodations. 1.10      Inventory set up/follow up of the premises and offices. 1.11      Follow premises contracts in close collaboration with the administrative department. 1.12      Support the supply assistant in identifying suppliers, and collecting quotations according to the needs. 1.13      Prepare a monthly report to his/her line manager regarding: maintenance of premises and offices in                        Beirut. 2. Support the Facilities Assistant on Fleet management Beirut: 2.1        Compile the weekly movement plan if requested by your line manager. 2.2        Support your line manager to compile data relative to the fleet management. 2.3        Follow up the daily and weekly checks consistently if requested by your line manager.   3. Participate in editing the monthly report for the Logistics department: 3.1        Provide the line manager a weekly activity report and forecast related to the maintenance of the      Offices              Beirut and Guesthouses. 4.    Maintain Security Level: 4.1        Keep aware of the security situation in the area of activity of the mission and the region in which it is                        located and transmits this information to his hierarchic superiors. 4.2        Report any incident inside or outside the base and working area to line manager. 4.3        Inform his superiors of any information that may affect travel and security. 4.4        Ensure the security and safety of car movements. RESPONSIBILITIES AND ACTIVITIES OF LOGISTICS FACILITIES SUPPORT DESCRIBED IN THIS JOB DESCRIPTION ARE NOT EXHAUSTIVE AND CAN EVOLVE ACCORDING TO PROJECT NEEDS. PROFILE REQUIRED Personal qualities Strong planification Sense of Relationship and Responsibility Capacity to work in team and autonomously Leadership Dynamism, high level of Motivation Good Communication and Listening Skills Proactive Common Sense Diplomacy Excellent Computer Skills Excellent Reporting Skills Additional skills Fluent in English mandatory (oral and written), French would be an asset; Fluent in Arabic mandatory;   CONTRACT CONDITIONS Period of employment: According to projects’duration Starting date: As soon as possible The salary will be defined regarding the HI salary scale on-going.