Icla Field Coordinator

The ICLA Field Coordinator, South is responsible for: (1)   Managing the implementation of the ICLA programme (Syrian and Palestinian responses) in South, in accordance with ICLA strategy, workplans, and technical and operational guidance; (2)   With the ICLA Project Coordinator, developing and maintaining team capacity and a positive working environment, through the identification of and provision of training, coaching and team building activities; and (3)   Contributing to the standardisation and quality of ICLA programming across Lebanon in liaison with ICLA Management and other ICLA teams. Key Responsibilities Management Responsibilities Responsible for ensuring staffing needs of the ICLA team in the South are met, by working in close liaison with the ICLA Project Coordinator, the ICLA team, the Field Manager and Human Resources in the South to ensure appropriately qualified personnel are recruited and in post in a timely manner, and that future staffing needs of the ICLA programme in the South are anticipated and planned for. Provide direct supervision of a number of staff (including Senior Officers and Legal Field Officers) in the South, in close coordination with the ICLA Project Coordinator. Responsible for managing the performance of staff under his / her supervision, including working with the staff members to set and monitor objectives and workplans, and provide constructive feedback on an on-going and scheduled basis Project Implementation and Management Responsible for overseeing the delivery of agreed outputs and for quality of the ICLA activities being implemented in the South. In close liaison with ICLA Project Coordinator take timely and considered decisions on how to respond to changing needs of beneficiaries in the South. Ensure that weekly activity plans developed by the ICLA team in the South are in accordance with overall project objectives, identified outputs and timeframes. Overall responsibility for ensuring that materials to be used in ICLA field activities are consistent with materials being developed elsewhere by ICLA in Lebanon, through close liaison with ICLA Management and other field offices. Responsible for ensuring that the methods used to publicise ICLA's services amongst target communities in the South are in accordance with the ICLA structure. Services Mapping: Support the ICLA team in maintaining a clear, comprehensive and up-to-date written mapping of services provided by humanitarian actors in the South, by exchanging information about activities with other humanitarian actors operating in the area. ICLA Services: Input into the technical guidance developed by ICLA management on the provision of information and counselling services to beneficiaries, based on the identified needs of target communities in the South, as required. Input into the legal guidance being developed by ICLA Management and the Legal Support Team, as required. In close liaison with the ICLA team, identify, contract and manage consultant lawyers working for ICLA in the South, and ensure that ICLA structure, guidelines and principles are applied in the provision of legal assistance to beneficiaries. Project Cycle Management Needs Assessment: Identify and assess the main information, legal and protection needs of target communities in the South, and apply this to quality project design and implementation; Project Design: In close coordination with ICLA Management and the ICLA team in the South, develop the design of ICLA activities in the South, and, as relevant, contribute to their development and standardisation across Lebanon; Project Planning: Responsible for developing workplans for the ICLA programme in the South, and ensuring that project activities and outputs are delivered on target and in accordance with NRC and donor commitments, in close liaison with the ICLA Project Coordinator; Support the ICLA team to identify suitable locations for ICLA activities (including outreach work, and additional community centres, as applicable), in liaison with ICLA Management; Monitoring and Evaluation: Develop and implement the monitoring and evaluation plan for the South, including designation of roles and responsibilities across the ICLA team in the South,  in liaison with ICLA Management, other ICLA field teams, the NRC Monitoring and Evaluation team, and the ICLA team in the South; Responsible for ensuring that design and standardisation of forms, questionnaires and other templates used to document ICLA's activities in the field meet ICLA project needs, in liaison with ICLA Management, other ICLA field teams, the NRC Monitoring and Evaluation team, and the Senior Information Field Officer in the South;                                                                                                                                                Support the ICLA team in the South to ensure that the ICLA Field team in the South understand the purpose, and consistently use the agreed templates and tools to document ICLA's activities in the field; Undertake monitoring and evaluation activities to ensure the satisfactory progress, quality, efficiency and accountability of ICLA's activities in the South, in accordance with the agreed monitoring and evaluation plan for the South; Budget and Financial Management: Manage the budget for ICLA in the South, including the preparation, monitoring and updating of the financial workplans, in liaison with the ICLA PC and the ICLA team in the South, to ensure that ICLA's resources in the South are managed effectively and efficiently; Overall responsibility for ensuring that all financial transactions completed by ICLA in the South are undertaken in compliance with NRC and donor guidelines and procedures; Reporting: Overall responsibility for reporting on ICLA activities in the South to donors and NRC management on time and according to requirements; Review and provide feedback on reports prepared by the ICLA team in the South in order to anticipate and address any questions or comments which may arise from donors and ICLA Management, as applicable. Coordination ICLA: Build and maintain positive and effective relationships with all ICLA colleagues in the South and with ICLA Management and support teams through regular and effective communication. In close liaison with the ICLA team, monitor and ensure a positive morale and professional satisfaction amongst the ICLA team in the South. Participate in regular meetings with ICLA Management and other ICLA Field Coordinators in other locations from across Lebanon in order to facilitate the exchange of information, discussion and response to challenges and to identify lessons learned. As applicable, participate in team meetings with the ICLA team in the South, exchanging information and discussing ICLA's response to challenges and identifying lessons learned. NRC: Build and maintain positive and effective relationships with colleagues in other core competencies (programmes) and departments, and, as relevant, find ways of collaborating to further enhance the effectiveness of NRC activities in the South. Develop a clear and comprehensive understanding of the strategic objectives, methods and activities of ICLA elsewhere in Lebanon, and of other NRC core competencies (programmes) and be able to present these to others within ICLA or amongst other audiences, as applicable. Other Humanitarian Actors: In coordination with ICLA Management, the Field Manager in the South, and colleagues from other core competencies, liaise closely with other humanitarian actors in the South, including active participation in sectoral working groups and through bilateral meetings in order to maintain information on and coordinate activities, and to exchange information and lessons learned. Overall responsibility for establishing referral pathways and procedures in the South, in close liaison with other humanitarian actors (including the UN, other NGOs, and other NRC core competencies), and support the ICLA team in the South to follow them. Local Authorities: Develop and maintain positive relationships with local authorities in the South which facilitate NRC's mission in Lebanon, in close coordination with NRC Senior Management, as applicable. Host Communities and Beneficiaries Overall responsibility for ensuring that ICLA in the South identify and maintain positive relationships with focal points in host and beneficiary communities through timely and clear sharing of information. Work cooperatively with the beneficiaries and other relevant stakeholders to strengthen the project. Context and Needs Assessments Develop and maintain a comprehensive and up-to-date analysis of the operating context in the South, and maintain an ability to present and apply this assessment to ICLA’s work in the South and in engagements with other members of the humanitarian sector. Support the implementation of stand-alone assessments by ICLA in the South, and, as relevant across Lebanon, by facilitating introductions and inputting into the design of assessments, as required. Technical Quality and Consistency Be receptive to, and where necessary proactively seek, technical advice from ICLA Management as regards the implementation of ICLA’s programming in the South. Provide technical advice to the ICLA team on the implementation of ICLA activities in the South, under the guidance of ICLA Management. Document technical issues and questions and report to the ICLA Management with suggested ways of addressing them. Protection Overall responsibility for ensuring that protection principles are applied to ICLA’s work in the South, under the guidance of the NRC Protection Focal Point. Responsible for ensuring that he / she understands and applies protection principles and NRC guidance to daily activities. Operations and Administration Overall responsibility for administration of the ICLA programme in the South, in liaison with colleagues in other departments, particularly finance, administration, logistics and security. Manage the procurement of programmatic materials and equipment required by the ICLA programme in the South, in accordance with NRC procedures and in liaison with colleagues in Logistics. Support the ICLA team in managing a movement plan and that the transportation needs are met for the ICLA programme in the South. Overall responsibility for the ensuring that ICLA activities and staff are conducted in accordance with NRC security procedures. Responsible for ensuring that he / she understands and follows NRC security and safety guidance at all times. Support the ICLA team in maintaining an organised and up-to-date filing / archiving system in the South, in accordance with the ICLA filing structure and principles of confidentiality and protection. Other Perform any other duties as required by ICLA Management. Qualifications and Competences Academic and Professional Qualifications    At least a Bachelors degree in Law, International Relations or Social Sciences Relevant Experience At least 3 years' experience of progressive experience working in similar positions in the humanitarian / development sector Experience in legal and / or protection work in a humanitarian context Experience of providing information and counselling services (desirable) Experience of community sensitisation (desirable) Ability to analyse information and apply legal / protection principles Experience of managing budgets (desirable) Experience of preparing reports (desirable) Experience of preparing proposals and liaising with donors (desirable) Experience of project cycle management (desirable) Demonstrated leadership skills Proven experience of successfully managing a team Knowledge, Skills & Personal Attributes Good communication and interpersonal skills orally and in writing in both English and in Arabic Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Very Good English Language level (Business English is a plus) Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus Ability to work under pressure and to be flexible Ability to work independently, and to be proactive in seeking support when needed Strong organisation skills, and an ability to prioritise and plan work in order to meet deadlines Proficiency in use of computers and Microsoft Office software (Word, Excel, PowerPoint) Team spirit and a sense of humour Achievement indicators Delivering working tasks in a structured and professional manner Meeting deadlines Applying to the NRC standards, policies and guidelines Adapting and coping to change Communication with impact and respect