Outreach Project Manager

PREMIERE URGENCE AIDE MEDICALE INTERNATIONALE -         LEBANON    -       Project Manager   Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.   Today, PU-AMI intervenes in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.   PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.                 POSITION GENERAL INFORMATION   Position: Project Manager Component: Community Outreach (CO) Based in: Halba, Akkar   Supervision   Under the direct supervision of:      Project Implementation Coordinator Under the overall supervision of:    Field Coordinator Supervision of:                             Senior Community Outreach (CO) Field Officers, CO Field Officers, CO Field Workers, Daily workers, local partners and focal points     OVERALL MISSION   General objective   The Community Outreach Project Manager will be responsible for the management and implementation of integrated CO projects within North Lebanon. The CO PM will work under the supervision of the Project Implementation Coordinator based in Halba. The CO PM position’s major objectives are to successfully achieve the following global tasks: Proper implementation of all aspects of the Community Outreach projects (full project cycle approach). Team management of all operational staff within the project. Capitalization of all aspects of the project in direct link with the Project Implementation Coordinator.   Responsibilities and tasks Programs: He/She will ensure implementation and oversight of all CO related activities. Human Resources: He/She will supervise the CO team (PU-AMI employees, local partner and focal points). Logistics and Administration: He/She will oversee the logistic and administrative duties of the project(s) under his/her responsibility. Representation: Upon request from his/her supervisors he/she will represent the organization to local partners, authorities and stakeholders in relation to the scope of the CO project. Safety and Security: He/She will assist in following safety and security rules on-base and will transmit all safety and security information to his/her supervisor Strategy: He/She will assist in developing new operations as needed.   Specific objectives and linked activities 1.      Information collection and sharing To participate in the definition and development of guidelines and methodologies for the assessment of communities and the resulting reports. To review assessment reports according to developed formats. To proactively coordinate and work with other actors on the ground. To ensure proper communications schemes with the different levels of local authorities.  2.      Activities implementation To design and implement CO activities in direct collaboration with the Project Implementation Coordinator and in link with other PU-AMI operational teams, including but not limited to: The training and / or creation of Focal Points in charge of the identification and referral of protection cases, following official humanitarian guidelines (i.e. confidentiality) and following the coordinated referral pathways. The regular follow up of Communities in the areas of intervention and the setting up of committees when involvement is needed in collective sites and villages, in link with other PU-AMI operational teams. To supervise and monitor implementing partners for CO activities, in direct collaboration with the Project Implementation Coordinator, including but not limited to: Psychosocial activities in schools, with children, parents and teachers. The identification and referral of cases in need of psychosocial support. To organize, schedule, coordinate and plan the CO activities and the team’s work. To ensure proper coordination and liaison with local communities and Municipalities/Authorities. To help implement all monitoring and evaluation defined activities (post intervention survey). To help identify new areas of intervention and participate in needs assessment (field assessment, collection of data from other stakeholders…). 3.      Operational team management To recruit and set up the training of the operational team and, when applicable, the network of focal points. To ensure the HR policies are followed by the operational team according to the missions’ rules and procedures, including the regular performance evaluation of the operational staff, the daily management, the holidays management… To regularly liaise and coordinate with the Project Implementation Coordinator.  4.      Internal and external reporting To provide internal reporting on activities according to PU-AMI internal tools. To prepare external reporting  (with support from his/her supervisors).  5.      Financial and Logistics Management To follow-up the financial aspects of the project (Budget Follow Up). Management of the cash forecast in link with the different projects. To manage the CO stocks and replenishments, in direct link with the logistics department. To issue and follow up procurements for the project needs.  6.      Knowledge management To participate in the writing of comprehensive Activity Forms for all major operational aspects, in direct collaboration with the AME teams and with his/her supervisors. To participate in the development of comprehensive support documents for activities implementation by the CO team.  7.      Contribute to the development of new proposals To participate in identifying protection and CO-related needs in coordination with the Project Implementation Coordinator In the context of identifying new operations, and together with the Project Implementation Coordinator, he/she contributes to the preparation of project proposals for the CO sector. To participate in the strategy development of the mission. To develop understanding of the Lebanon situation (beneficiaries, needs, political context, and strategy of intervention…).   The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.   QUALIFICATIONS  Mandatory Requirements Language skills: Fluent in Arabic and English (speaking/reading/writing) Education degree: Degree in sociology  and/or community mobilisation or equivalent Work experience: Minimum 2 years of experience in a similar position (NGOs/private companies) Knowledge & skills: Good analytical and writing skills /Understanding of project cycle management /Good management capacities and team leadership spirit Computer skills: Good knowledge of the MS office software including Word, Excel, Outlook, GIS Other: -         Minimum 25 years old. -          High knowledge in community mobilization, protection. -          Good management and pedagogical skills. -          Good knowledge of Akkar and the Northern Governorate, willing to travel extensively locally. -          Valid driving licence. -          Excellent communication and diplomacy skills to manage relationship in potentially tense situations.   Assets Other  knowledge: -         Good skills in reports and contracts redaction. -         Understanding of institutional donors (AFD, BPRM, UNICEF and other UN agencies, etc.) procedures. -         Knowledge of humanitarian actors. Interest: -       Strong motivation to help people in need. -       Understanding of the political situation in the area. Transversal skills: -       Well-organized. -       Conflict resolution and diplomacy experience. -       Ability to analyze and suggest improvement. -       Ability to take initiative to deal with difficulties encountered in daily work. -       Ability to adapt or change priorities according to the changing situation within a mission or the organization itself. -       Autonomy, neutrality, hard worker. -       Able to manage stress and pressure.