Administrative Assistant

  Responsibilities and tasks: · Performs various office tasks such as typing, electronic filing, correspondence/mail preparation as per ICRC standard and distribution, photocopies, updates of Sub delegation contact lists. · Translates documents from Arabic to English and vice versa for the sub-delegation team: Incoming/outgoing letters, emails, invitations and faxes. · Handles all incoming/outgoing phone operations · Receives, processes and prepares incoming/outgoing pouches · Stores and processes the information with precision and confidentiality · Keeps record of daily visitors to the sub delegation · Supports other colleagues with secretarial tasks and the use of ICRC tools · Feeds sub-delegation interlocutors in the Contacts Data Base · Prepares briefing programs for newly arrived ICRC colleagues and visitors in the sub -delegation · Organises accommodation for visitors to the Zahle sub delegation · Ensures the necessary administrative related work · Handles the sub delegation's cash disbursements and payments of accommodation · Does the cash entries on daily basis, making sure the cash and journal balances are equal · Makes accounting entries (vouchers) on the accounting software for all financial transactions · Contacts suppliers to hand out written checks and collect receipts · Draws up the monthly accounting closing Minimum required knowledge & experience: · Bachelor Degree · 2 - 3 years work experience in similar function · Good knowledge of spoken English · Good computer skills