Procurement Assistant - Zahle

We are looking for a highly qualified candidate responsible to the Logistics & Procurement Officer for procurement of programme supplies in their location and supporting improvements in all logistical functions including supply chain management. Who are we DRC has been operating in the Middle East and North Africa for over a decade , running a combination of livelihood , protection ,advocacy and relief projects .DRC has six project offices throughout Iraq, Syria , Tunisia/Libya , Turkey , and both a country and regional office in Jordan . Since May 2011 , DRC has been actively involved in  the Lebanon emergency response to the Syrian crisis with presence in the North , East (Bekaa valley ) and South of Lebanon. . The DRC response is designed around 4 majors sectors :Food /NFI distribution , Protection , Shelter and livelihood support . As such , DRC is positioned in Lebanon as a main implementing partner of UNHCR , UNICEF , WFP , ECHO and DANIDA , implying a rapid expansion of its programme and structure.   For further information about DRC, please refer to our website: www.drc.dk About the job You will assist in providing technical support and planning support to future initiatives to increase the in-country logistics capacity. This requires a highly motivated and detail solution oriented individual who will be able to resolve operational critical challenges as they arise   Duties Procure all materials and equipment ordered by the projects in conjuction with the Log/Proc. Officer and the Area Logistics Manager Ensure that all orders are tracked from point of planning and request through to final receipt.  Send the procurement tracker to the Area Logistics Manager on a monthly basis. Prepare the relevant documents for the procurement of goods and services, referring to the Log/Proc. Officer or the Area Logistics Manager as needed. Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report. Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities. Oversee the proper use and maintenance of a database on all procurement activities for a project. Prepare monthly, quarterly and annual procurement reports,and assist with the preparation of contracts and their  amendments . Provide data to monitor and evaluate the overall logistics performance in support of the programs, and provide logistics support to the programme staff as required. Coordinate transportation of freight by land, air and sea, in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Together with the Log/Proc. Officer, maintain the daily vehicle movement schedule and records and assigning of all mechanical transport as required. Share the details of any assets or inventory purchased with the Log/Proc. Officer in order to facilitate asset and inventory tracking.   About you To be successful in this role you must have a Degree in Supply Chain Management or related field, excellent IT skills, experience in supply chain management including procurement, transport and distribution, warehouse and stock management, or relevant qualifications and training courses   Ideally you will also have a university degree in Supply chain management or Business administration, experience with standard procurement procedures and documentation, experience with construction and site project management, 2 to 3 years of relevant experience. We offer An interesting job in one of the world’s best NGOs. DRC will offer the successful applicant a 6 months contract, renewable dependent on both funding and performance. You must be available to start work from 2nd of June and be willing and able to work in Zahle. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National staff. This position will be placed at level B1, equivalent to 1180 USD per month. Commitments DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). Application process Interested? Then apply for this position by clicking on the apply button or go to www.drc.dkand find Current Vacancies.  All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees. Applications close June 06 - 2014. The interviews are expected to take place the following week . _________________________________________________________________________________ About DRC The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than thirty countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the Red Cross/ Red Crescent and NGOs in Disaster Relief.