Procurement Officer

Job Purpose Summary The Procurement Officer will support procurement activities in Beirut and NRC field offices and ensure the efficient and effective management of procurement activities for ongoing NRC programmes. Key Responsibilities Procurement To follow NRC standard procurement practices keeping records to full audit trail standard. Where appropriate to obtain no less than three quotations, prepare a Bid Analysis and recommendation to purchase, with all information being systematically recorded in Purchase Committee minutes. With appropriate authorisation execute the purchase of appropriate goods and services and arrange delivery in a timely and cost effective manner. Complete purchase orders and contracts based on standard formats but adapted where necessary. Liaise and co-ordinate with relevant programme colleagues regarding delivery of supplies and keep all parties informed of any changes in a timely manner. To identify and maintain an accurate and up-to-date supplier information database for the NRC Lebanon (in collaboration with field offices) for the regularly purchased items and services, and keep informed of local market conditions. Establish and maintain a good professional working relationship with suppliers. To ensure that all purchased goods are of NRC standard and fit for purpose. To support NRC field offices in Lebanon to carry out tenders and procurements where needed and in particular provide close support for complex or large scale tenders. To produce regular, timely and accurate reports in relation to procurement activities. Management Coordinate the work of one logistics assistant. Ensure that NRC procurement procedures and processes are followed in the Beirut and field offices including filing and archives are in use and maintained according to the NRC and project-specific regulations. Provide training, mentoring and support to the logistics staff as needed and other staff in  relation to procurement issues Provide technical co-ordination and advice to other departments and functions within the Beirut and field offices in relation to procurement activities. Update and maintain standard operating procedures (SoPs) in relation to NRC Lebanon procurement activities. Provide cover and back-up when required to the Logistics & IT Coordinator and other logistics assistants for other activities including fleet, office maintenance and Asset management Perform other related duties requested by the Logistics & IT Coordinator and FAM.  Qualifications and Competences Academic and Professional Qualifications        Ordinary national diploma in relevant field Relevant Experience Minimum of 3-4 years of relevant work experience in a busy organization related directly to purchasing and procurement. Knowledge, Skills & Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Good English Language level – both written and spoken Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus IT skills Good negotiation skills in the field High degree of service mindedness Achievement indicators Delivering working tasks in a structured and professional manner Meeting deadlines Applying to the NRC standards, policies and guidelines Adapting and coping to change Communication with impact and respect