Emergency Health Project Assistant

General: An intergovernmental organization established in 1951, the International Organization for Migration (IOM) has over 150 member states and more than 470 field locations worldwide. IOM works, in close coordination with governmental, intergovernmental and non-governmental partners, to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to populations in need, including refugees and internally displaced people. As an integral part of its multi-sectorial response to the Syrian crisis, IOM works through existing health care health facilities to improve health care access for Syrian refugees, Lebanese returnees and host community members, and provides support to national health care systems. Under the overall supervision of the Chief of Mission (CoM) in Beirut, the direct supervision of the Health Programme Officer at the International Organization for Migration (IOM) Beirut, the incumbent will be responsible and accountable for implementing emergency health assistance-related projects to meet specific obligations within IOM’s multi-sectorial Migration Crisis Operational Framework. In particular, he/she will: Assist in the implementation and monitoring of IOM’s health activities in Lebanon, including data collection, data reporting, collection of invoices, maintaining and updating databases. Conduct budget monitoring using Excel-templates. Liaise with procurement and finance units for all aspects of the program activities, including preparing purchase requisitions, vendors’ invoices, and vendor creation procedures, among others. Coordinate and organize appointments, meetings and travel arrangements. Report any difficulties and challenges to IOM Beirut emergency health unit Participate in monitoring health projects’ process, specifically with the aim of increasing effectiveness and recommending appropriate actions in coordination with IOM health team and other IOM programmatic sectors. Undertake travel to project implementation field locations for data collection, coordination and monitoring purposes as required. Assist in drafting regular reports of project activities, and share relevant information needed for project proposal development, donor reports and other documents; support the maintenance of project documentation and information, including the preparation of Arabic and English translations of documents. Ensure that confidentiality and the right to privacy is maintained with regard to confidential information. Perform such other duties as may be assigned.