Logistics Assistant ( Tripoli )

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:     KEY AREAS OF ACCOUNTABILITY:   1. Processing requests, conducting procurements When delegated to by the Supply Chain Officer, manage each procurement in line with Save the Children and donor procurement procedures and rules Collect quotes from suppliers Ensuring all the correct procedures are followed, documentation completed and authorisation obtained Organise the receipt of goods in Beirut, and/or liaise with field offices to prepare for the delivery of items. Prepare for the delivery of the items, and draw up GRN and SCNs Receive and process invoices, process payment of suppliers for items delivered. Follow up the payment process with Finance to ensure SC fulfils its obligations to suppliers Adhere to Save the Children procurement procedures   2. Record keeping and statistics Maintain detailed records of purchase requests, track all orders, and record deliveries. Update the procurement tracker and disseminate it regularly Update the suppliers list regularly and source new suppliers.   3. Reporting requirements Daily update on procurement activities to the Logistics Coordinator Quarterly update of the prices catalogue and suppliers list   4. Fleet Management Assist the Logistics Coordinator in developing weekly movement plans and monitoring these on a day to day basis Ensure that all cars in the SCI fleet meet safety standards   5. Assets management Work with Logistics Coordinator to ensure all assets in the area of responsibility are managed according to SCI’s Asset Management Policy, SCI Asset Management Guidelines, and relevant donor rules and regulations. Conduct regular physical checks of assets and inventory items in Save the Children offices and living compounds Act as a focal point for the maintenance and repairs of assets, liaising with the appropriate staff to SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved ·         Creates a managerial environment to lead, enable and maintain our culture of child safeguarding   Ambition: Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same Future orientated, thinks strategically and on a country wide/global scale Collaboration: Approachable, good listener, easy to talk to Builds and maintains effective relationships with colleagues, Members and external partners and supporters Values diversity and different people’s perspectives, able to work cross-culturally.   Creativity: Develops and encourages new and innovative solutions Cuts away bureaucracy and encourages an entrepreneurial approach   Integrity: Honest, encourages openness and transparency, builds trust and confidence Displays consistent excellent judgement   APPLICATION PROCESS   Please note that the closing date for applications is: For External applicants on April 26th  .                  The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •           Job title for the role you are applying for in subject header of the email •           Cover letter with the applicant’s current contact information •           CV (including detailed work experience, education/degrees)  –  3pages maximum •           Professional References (minimum of three, with complete contact information) •           Kindly do not send supporting certificates and documents at this stage •           Letter and CV should be saved into one Word or PDF document and sent to Lebanonhrt@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.