Senior Logistic Officer

Job Purpose Summary To ensure the compliance of NRC Logistics policies and procedures in NRC Bekaa for: Procurement Warehousing Fleet Management Asset Management Offices and guesthouses upkeep and maintenance Key Responsibilities Management Supervise, manage and coordinate the work of the Bekaa logistics team including the Procurement Officer, Logistics Officer, Logistics Assistants and Drivers. Ensure that NRC logistics procedures and processes are followed in the NRC Bekaa office including filing and archives are in use and maintained according to the NRC and project-specific regulations. Provide training, mentoring and support to the Bekaa logistics staff as needed and other staff in the Bekaa office in relation to logistics issues Provide technical co-ordination and advice to other departments and functions within the office. Liaise with other NRC offices in Lebanon and international, governmental and non-governmental organizations in Bekaa, and collaborate and coordinate where appropriate. Reporting Compile accurate and timely overall monthly reports (fleet management, asset management, and procurement tracking/plan, and stock/ inventory report). Review the monthly logistics reports and advise the Field Manager where there are irregularities or areas of concern that need follow up. Procurement Ensure that adequate logistical management routines and systems are in place, and that NRC’s procurement practices and standards are adhered to in the Bekaa. This also includes transportation and freight management. Manage the supply chain, according to NRC procedures, to ensure timely supply of goods to projects. Responsible for all procurement procedures, ensuring that all the NRC and donors’ logistics requirements are respected. Office Overall responsibility to ensure efficient maintenance and upkeep of NRC offices and premises in the Bekaa including, but not limited to, provision of internet, electricity and water. Fleet & Transportation Overall responsibility to manage the Bekaa fleet strategically to ensure appropriate access to transportation for program staff. To continually support and monitor the fleet management system (fuel consumption, distances travelled, carpool report, maintenance, etc…). Ensure compliance with national and NRC traffic rules, and vehicles are safe for use. Warehousing Overall responsibility to ensure proper management and maintenance of the Bekaa warehouse, according to NRC procedures. Fulfill any other related tasks that may be assigned by the FAM or CD. Qualifications and Competences Academic and Professional Qualifications Ordinary National BA in relevant field Relevant Experience Minimum of 3 years of work experience in similar position. Experience in the humanitarian sector a plus. Experience and ability to manage a team of diverse individuals Knowledge, Skills & Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Very Good English Language level – Business English is a plus Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus Good  individual counseling, conflict resolution and problem solving skills Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications. Conflict Management skills Ability to work independently whenever required Good Knowledge in Project Management High degree of service mindedness Achievement indicators                                                Delivering working tasks in a structured, timely and professional manner Applying to the NRC standards, policies and guidelines Adapting and coping to change Communication with impact and respect Meeting deadlines Proper documentations of supporting documents Accuracy and professionalism in work and reporting Support for team