Project Manager Health

                                                       Project Manager Health   Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.   Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribean to cover the needs of populations affected by conflict, natural disasters or economic crises.   PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.   POSITION GENERAL INFORMATION    Position: Project Manager  Component: Health  Based in: Halba, Akkar  Starting date: ASAP  Duration: until 28.02.2015 (extendable if funding secure)   Supervision    Under the direct supervision of:       Projects Implementation Coordinator  Under the technical supervision of:   Medical Coordinator  Supervision of:                              Technical Advisors, Team Leaders, Senior Field Officers, Field Officers,                                                                  Field Workers, community members  Under the overall supervision of:     Field Program Coordinator         OVERALL MISSION   General objective   The Health Project Manager is responsible for the management and implementation of the Health overall project in Akkar, according to the timeframe defined with the donor and is accountable for the quality of the activity. The Health PM will work under the supervision of the Medical Coordinator based in Beirut and the Projects Implementation Coordinator based in Beirut base.   The Health Project Manager position’s major objectives are to properly achieve the following global tasks:    Proper implementation of all aspects of the Health project (Full project cycle approach);  Team management of all operational staff within the project;  Capitalization of all aspects of the project;   Responsibilities and tasks    Ensure implementation and monitoring of the medical program   -         He/She ensures that beneficiaries and local populations understand the project objectives and participate actively in their implementation. -         He/She plans activities and ensures that activity timelines are met. In the event of serious delays in project implementation, he/she immediately informs his/her Team Leader and proposes solutions to remedy the situation. -         He/She works in close collaboration with the Medical Coordinator (or the Medical Department) on the medical strategy for projects, the quality of activities, the technical choices to be made, and reporting obligations. -         He/She ensures the proper functioning of medical programs falling under his/her responsibility, and ensures compliance with goals defined in the project proposal/s. Notably, he/she tracks the performance indicators defined, reports on progress to his/her immediate Team Leader, signals any difficulties encountered in project implementation, and proposes improvements or reorganization on an as needs basis. -         He/She ensures follow-up and analysis of epidemiological data, in collaboration with the Medical Coordinator (or the Medical Department). -         He/She undertakes needs assessments of programs in relation to medical equipment, medications and medical consumables; -         He/She ensures the implementation of monitoring and/ or evaluations, according to the defined needs of the project/s. He/She undertakes analyses and transmits the data collected to his/her immediate Team Leader, and to the Medical Coordinator. Depending on the needs of the projects and/or the data collected, he/she produces and disseminates reports of the monitoring and evaluation exercises to the relevant people. -         He/She ensures proper archiving of all the documents, tools and training materials produced in the context of project/s and ensures the availability of the verification sources mentioned in the proposals. -         He/She transmits the internal and external reports to his/her immediate Team Leader and to the Medical Coordinator while making sure to meet the internal deadlines for endorsement (Situation Report) and the external contractual deadlines (project reports). He/she contributes to the monthly report of the mission and to the quarterly report of medical activities to be transmitted to the Medical Department. -         He/She must guarantee the appropriateness of programs and their respect for the health policy and framework of operations of PU-AMI. He/she submits any requests for advancement into new medical activities to the Medical Coordinator or to the Medical Department at Headquarters.   Supervise the medical team   -         He/She familiarizes himself/herself with the Internal Rules of Procedure of PU-AMI for the mission, and ensures that they are known and respected by the team. -         He/She prepares job profiles for members of the team, has them endorsed by the Field Program Coordinator, and participates actively in the hiring process (interviewing, testing, etc), as well as in any decisions related to the termination of employment contracts of team members. -         He/She ensures that each person is subject to a written evaluation at least once per contract period and per year, and at a minimum before leaving office. -         He/She creates coordination mechanisms specific to the team, and ensures proper supervision. -         He/She identifies the training needs of the team and addresses them (organizational and medical support, methodology, organization of training sessions, etc.). -         He/She constructs the organizational chart of the team, and has it endorsed by the Base Manager.   Ensure logistical and adminitrative support for the medical program   -         He/She addresses his/her needs for medications, medical consumables and equipment to the Field Program Coordinator, and in line with available budgets. -         He/she takes into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that his/her requests are realistic in light of procurement timelines. -         He/She contributes to the analysis of supplier of bids for purchases with highly technical specifications. -         He/She participates actively in the preparation of calls for tender, as the case may be, in collaboration with the Logistics Coordinator and the procurement officer at Headquarters. -         In coordination with the Field Program Coordinator, he/she ensures, appropriate storage of medications, medical consumables or equipment specific to his/her programs. -         He/She communicates to the Field Program Coordinator on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s. -         In coordination with the Field Program Coordinator, he/she organizes the logistical components of his/her programs (delivery, distribution, on-site storage, etc). -         On a monthly basis he/she provides the Field Program Coordinator  with all information necessary for the development of cash flow estimates specific to his/her program(s). -         He/She ensures that the monthly budget tracking of the program(s) falling under his/her responsibility is up-to-date, participates in analyses, detects possible anomalies, and proposes adjustments to the Field Program Coordinator.   Ensure the representation of PU-AMI before healthcare providers   -         He/She represents the association before local actors involved in the implementation of medical programs, and ensures that good relations are maintained with each of them, (consistent with the principles of neutrality and independence of PU-AMI). -         In agreement with the Field Program Coordinator, he/she attends coordination meetings on relevant medical matters when they take place, and participates actively. -         In the event of visits from Donors, he/she participates actively in the preparation and the smooth organization of the visit.   Ensure the safety of property and people   -         He/She ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected. -         He/She contributes to data collection on safety issues in his/her field of operations and disseminates them to the Field Program Coordinator regularly or on an ad-hoc basis if urgent. -         He/She must ensure that project/s, methodologies, or selection criteria do not place beneficiaries, PU-AMI staff or any other persons in harm’s way. He/she alerts the Field Program Coordinator without delay, in case of impending danger to teams or beneficiaries. -         He/She ensures that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: PEP kits[post-exposure treatment kits], gloves…).     Contribute to the development of new proposals   -         He/She participates in identifying health-related needs in coordination with the Field Program Coordinator and the Medical Coordinator or the Medical Department at Headquarters. -         In the context of identifying new operations, and together with the Project Implementation Coordinator, he/she contributes to the preparation of project proposals for the Health sector. -         He/She participates in the strategy development of the mission.       QUALIFICATIONS   Mandatory requirements    Language Skills: Fluent in English and Arabic, (speaking/reading/writing).  Education Degree: General practitioner or specialist (preferably generalist) or any health related background,  General management experience (Preferably minimum experience of 2 years in a medical department management or health/community project management).  Work experience: Proven experience in NGOs. Experience in pharmacy management. Knowledge of the project cycle and logical framework; ability to monitor activities’ indicators;  Computer Skills: Excellent knowledge of the MS office software including Word, Excel, Outlook.  Other requirements -         Valid driving licence -         Management and pedagogical skills -         Good knowledge of Mount Lebanon districts’ geography, willing to travel locally -         Literacy in reporting   Assets    Interest: Work in relief, interest for social issues   Transversal skills -         Excellent communication, conflict solving and diplomacy skills to manage relationship in  potentially tense              situations -         Strong motivation to help people in need -         Understanding of the political situation in the area -         Ability to analyze and suggest improvements of the activities -         Ability to adapt or change priorities according to the changing situation within a mission or the organization itself -         Well organized and hard worker -         Able to manage stress and pressure -         Able to check information, logical -         Neutral