Program Assistant

Assignment The Program Assistant will report directly to the Emergency Coordinator and Program Coordinator. He/She will support the Emergency Team in the management of the Emergency Program for Syrian Refugees in Lebanon. He/She will be based in Beirut at the AMEL Head Quarters, working daily (5 days/week) from 9 am to 5 pm.   Tasks and duties Task #1 – Coordination with centers in the field -          Communicate directly with the centers in the field on coordination issues related to the daily implementation of the Emergency Program -          Inform field staff on new programs and project information -          Collect data and input from the field -          Administer attendance sheets, morbidity charts and beneficiaries data from the field -          Support field staff by phone and by mail on challenges in the field   Task#2 - Program office support -      Draft correspondence, reports and proposals as necessary -      Translate from Arabic to English and from English to Arabic documents as necessary -      Provide support to Program Coordinators on procurement policies (quotation analysis sheets) -      Provide support to the Finance Manager on data entry, cover sheets as necessary -      Prepare correspondence and reports, as required, on general administrative and financial tasks; -      Draft UNHCR weekly reports and draft other narrative reports as required   Task #3 – collecting contacts and information overviews -      Provide support to Program Coordinators on data collection, analysis and reporting as necessary -      Keep a track of services provided by AMEL, beneficiaries folders and registration listing; -      Monitor and organize employee administration activities; -      Keep record of contact data of Amel centers and NGOs active within the Emergency Program -      Collect mapping of interventions by Amel and general refugee response