Accounting Controller

General objective     The Accounting Controller supports the Admin, HR & Finance Coordinator in managing and supervising the accounting at mission level and to  improve existing work practices to ensure compliance with donors and other regulatory requirements Responsibilities and tasks  Accounting & cash flow management: He/She will supports the Admin, HR & Finance Coordinator in all accounting activities, as well as the cash flow for the mission. Coordination: He/She distributes information concerning the accouting and the cash flow situation regarding the whole mission, both within the Coordination itself and to the main offices. Specific objectives and linked activities 1.      Accountancy management   To check, before recording any entry, that the invoices are compliant with PU-AMI regulations and procedures To record all the Coordination expenses in the excel sheet on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code etc…) To do the Coordination monthly closing, revision and integrity of accounts To collect all invoices exempted from the VAT and to do a quarterly report To make sure that all transactions posted in the accounting Saga at Coordination and base level are compliant with PU-AMI budgets To ensure specific bank procedure and relative documentation; To support the bases for the month-end closing (budget codes, invoices, validation...); To prepare bank reconciliation statements for each month-end closing, in order to keep track of the balances; To make recommendations or update of accounting policy & procedures; To be responsible for documentation (i.e. update of written procedures) and dissmination among the relevant staff in collaboration with the Admin, HR & Finance Coordinator  2.      Archiving To ensure that donor accounting files are complete and well maintained in accordance with PU-AMI and donors requirements To issue vouchers, and to properly archive the invoices and Saga voutchers in dedicated files To ensure the shipping of the files from bases to Coordination and from Coordination to HQ. 3.      Cash Management To do daily physical inventory of the safe and cash box, and report any discrepancies to superior To manage the Coordination safe and petty cash To regularly got to go the bank to take money To do and follow up the pay-outs and advances, within established guidelines To prepare and validate any checks done at Coordination level To translate all invoices into English To monitor due dates for payments of contracts To guarantee security of the cash and confidentiality of information To ensure the security of the transfer and holding funds. To ensure that the Cash handling procedures is implemented and respected. The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs.