Finance Assistant/treasurer ( Tripoli )

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:   ROLE PURPOSE: To ensure that the financial record-keeping for the Tripoli Office is undertaken rationally, safely and effectively and that all financial plans, budgets, contracts, agreements and records are kept up to date and secured for access by authorized personnel only.   SCOPE OF ROLE: Reports to: Sr. Finance Officer Area Office Dimensions: Save the Children Tripoli Area Office has coverage of Tripoli City + 5 surrounding districts (T+5) with a current staff complement of approximately 50 staff and expenditure of approximately $6 million each year. We are expected to surpass $10 million USD in 2014, with growing team and number of project. Finance Team will be 2 people. Staff directly reporting to this post: None   KEY AREAS OF ACCOUNTABILITY: Support the delivery of effective Programmes, in both development and humanitarian contexts, by: Maintain the accounting and financial records as per general instructions from SCI and any specific instructions from the Finance Team (Sr. Officer, Country Finance, Regional Finance, etc). Ensuring standard financial systems are utilized and maintained in order to provide appropriate levels of security and controls over the organization’s resources and operations. Ensure strict financial controls and adherence to finance system policies and ethical practices, to reduce and eliminate fraud and/or corruption.   Petty Cash Primary responsible person for handling cash in safe and petty cash transactions, including: Conducting regular cash counts and ensuring amount recorded equals amount in safe at all times Keep live updated records in journal of all petty cash transactions (in/out) Receive, verify receipts and totals, and make payments for all petty cash payments Receive cash when applicable and issue receipts Monitor level of petty cash and request replenishment when reaching lower threshold Electronic data entry for petty cash transactions file (excel, CAPCOS/GLACOS, monthly closure) Keeping confidential and safe the key/codes to the safe   Payment Authorizations Assisting in initial intake of payments and issuing cheques, including: Receive and verify calculations and check for correct invoices, receipts, and supporting documentation Ensure payment authorizations are filled correctly with right signatures and valid codes (SOF/DEA/Account) Follow-up on missing signatures and documents Prepare cheques, have them signed by signatories, and deliver them with received note in timely fashion Prepare staff cash and travel advances and ensure clearance prior to new advance being issued Assist Finance Officer with CAPCOS entry when required   Other Make photocopies of all financial documents (vouchers, etc) and file them systematically in Tripoli Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency. Commit to serving members and their donors, and to helping build a culture of member service throughout organisation. Contribute in preparation of all periodic financial statements and any other necessary reports and compilations as requested by Finance Officer, Area Manager, Country Finance Director.  SKILLS AND BEHAVIOURS (Our Values in Practice) Accountability: Takes responsibility for decision-making and efficient resource management, and holds team and partners accountable for delivery of their responsibilities by delegating effectively, affording staff professional autonomy, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved;   Ambition: Engages and motivates others by widely sharing their personal vision for Save the Children; Future orientated, strategic and global thinker.   Collaboration: Builds and maintains effective relationships with team, colleagues, members, donors and partners; Values diversity as a source of competitive strength;   Creativity: Develops and encourages new and innovative solutions both on a personal level and by building and leading teams willing to take disciplined risks.   Integrity: Honesty, openness, and transparency; QUALIFICATIONS AND EXPERIENCE Bachelor Degree in Accounting, finance or business management Fresh graduates are accepted Able to work within a team Very good written and spoken English and Arabic languages and communication skills Availability for internal travel (Akkar, Bekaa, Beirut) Organized with good in time management, and respect deadlines Trustworthy Analytical skills and high levels of accuracy Prior experience with donors’ requirements and NGOs is an asset Prior experience as cashier, treasurer, and with financial management responsibilities is an asset APPLICATION PROCESS   Please note that the closing date for applications is : For External applicants on March  22  .               The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •           Job title for the role you are applying for in subject header of the email •           Cover letter with the applicant’s current contact information •           CV (including detailed work experience, education/degrees)  –  3pages maximum •           Professional References (minimum of three, with complete contact information) •           Kindly do not send supporting certificates and documents at this stage •           Letter and CV should be saved into one Word or PDF document and sent to lebanonhrt@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.