Administrative Assistant - Hr

Administrative Assistant -HR- Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises. PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors. POSITION GENERAL INFORMATION - Position: Administrative Assistant – HR - Starting Date: 24 March 2014 - Duration: 06 Month (Renewable – depends on the availability of funds). - Based in: Halba, AKKAR Supervision - Under the direct supervision of: Admin, HR & Finance Manager - Supervision of: Housekeeper - Under the overall supervision of: Field Program Coordinator   OVERALL MISSION General objective The Administrative Assistant - HR has to help the Administrative, HR & Finance Manager in all the activities related to human resources management. Responsibilities and tasks 1. Administrative Management & Follow up - To prepare and/or gather supporting documents related to each local staff contract: PU-AMI card, ID and driving license copies, blood type justification, certificates; - To help preparing local staff contracts (new recruitment, contract extensions or renewals) and ensure each staff is aware of contract terms and conditions; - To forward updates, regarding all expatriate and local staff and their contract terms (dates, position, monthly allowance); - To keep track of the days off for the national staff and to make sure the process is respected; - To follow the evaluation/appraisals deadlines and inform the managers accordingly; - To record the minutes of meetings when asked by superiors; - To manage the housekeeping staff; 2. Recruitment policy - To ensure that the recruitment policy is implemented and respected - To ensure that all the recruitment document (selection grid, comparative table, technical tests) are available in all the files; - To assist the Admin, HR & Finance Manager in the recruitment and help holding interviews when needed; - To file and archive the resumes received on the email address for each department; - To prepare the induction of new employees (contract, email, document to bring etc..); 3. Payment - To prepare the pay roll at the end of each month - To prepare the expatriates per diem at the beginning of each month - To help in the calculation and payment of NSSF (social security) and income taxes via Ministry of Finance (monthly and yearly) as well as all other annual declarations to Ministry of Finance - To update the Salary database every time a change arise The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.   QUALIFICATIONS Mandatory requirements - Language skills: Fluent in Arabic and English - Education degree: University degree in Human Resources or related field. - Work experience: Minimum 1 year experience in a similar position (NGOs/private companies) - Knowledge & skills: Good analytical and writing skills - Computer skills: Good knowledge of the MS office software including Word, Outlook and excellent in Excel Assets Interest: - Strong motivation to help people in needs - Management/capacity building Transversal skills: - Well organized - Ability to take initiative to deal with difficulties encountered in daily work - Ability to adapt or change priorities according to the changing situation within a mission or the organization itself - Autonomy, neutrality and hard worker How to apply? Please send your resume and a cover letter (with title of the position in the subject line) to: Contact person: Admin,HR and Finance Manager – Mohammad Al Naanaa Email address: lib.admin.akk@pu-ami.org