Logistics Supply Assistant

 Logistics tasks Manage Beirut office in term of purchase, stock management and general Logistics management. Apply Daily the processes (purchases, stock management, IT, TSA, TSE, filing and administration…). Guarantee a smooth coordination and communication with the assistant logistician and line manager.    2.           Purchase management, in collaboration with the operational logistics assistant and under the supervision of the Line manager. Purchase items needed by the program and to respect Handicap International procurement procedures. Identify suppliers, and collect quotations if requested by Line Manager. Ensure all the needed information is recognized on the quotations. Ensure the quality of the purchase and the delivery deadlines. Give all necessary information on suppliers and items, if requested by Line Manager. Ensure the collected documents are compliant with HI procedures: supplier stamp, signature...etc. Update daily the TSA (table of purchases for Beirut base). Make sure to always consider value for money having in mind quality and sustainability of the goods. Check the merchandise purchased for quality and quantity, control the conformity of the goods upon suppliers delivery and request technical validation by Program manager if any doubts. Make sure that packing list and waybill for the items sent to HI projects are issued and properly used. Transfer the goods to the applicant making sure reception is validated. Update Weekly TSE (table of equipment, for Beirut base), if requested by line manager. Report any difficulty/issue with supplier to line manager.  3.           Stocks management (physical management) Ensure the respect of HI  stock management procedure Ensure a good level of stock for logistics related items In charge of the transit stock management Ensure the reception of the local freight at office, check and classify all delivery notes Ensure the storage management procedures are respected : Stock items request, stock cards, Delivery Notes Crosscheck regularly the data between deliveries from warehouse and programs data (donation certificates) in collaboration with logistics assistant. Ensure the follow up of the equipment used on the mission (identification, inventory, affectation, equipment files) through a weekly update if requested by line manager. 4.           Reporting, Auditing and Administration Daily printing, scanning and auditing of files. Provide the line manager a weekly activity report and forecast (Procurement, Stock, TSA, TSE and IT) when requested.  5.           Security Keep aware of the security situation in the area of activity of the mission and the region in which it is located and transmits this information to his hierarchic superiors. Report any incident inside or outside the base to his line manager Inform Line manager of any information that may affect security of staff. Immediate feedback in case of incident in and around our working area to the line Manager. Provide general administrative briefing to new employees Ensure that any new employees are aware of their right and duties towards HI: reading the Internal regulations and leading briefings to project teams     THE CANDIDATE’S REQUIREMENTS Experience on a similar position Reliable, rigorous and well organized. Able to manage priorities Able to ensure neutrality and sens of confientiality Excellent reporting skills in written and spoken English and arabic Good communication capacities