Administration Officer (Zahle)

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:   Reports to: Finance & Grant Manager   KEY AREAS OF ACCOUNTABILITY:   General management Demonstrate the behaviours that are consistent with Save the Children’s Mission, Vision and Values and ensure their broader application by staff across the department. Ensure a conducive and productive work environment. Ensure the appropriate resourcing of admin activities within new budgets; Ensure that administration staff fare trained in and fully understand the child safeguarding policy; Carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.   Administration Responsible for the correct implementation of the SCI admin policies and procedures; Oversee the maintenance of Bekaa office, and accommodation facilities; Develop and oversee the implementation of lease agreements agreements; Ensure appropriate resources for the aforementioned activities in new budgets;   Staff Management Manage Admin staff performance in compliance with SC Lebanon Policies; Coach, mentor, and support opportunities for continual staff development; Support adherence to child safeguarding policy.   QUALIFICATIONS AND EXPERIENCE A first degree in Business Administration or relevant field. Minimum 3 years’ experience in similar roles Good knowledge and experience of generalist administration, interpretation and application of policies and procedures. Experience in developing lease agreements for office, warehouse, house renting Experience in facilities management; Strong customer and quality orientation; solution –focussed and confident in operating in a changing environment. Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of administrative. Fluency (written and oral) in English and Arabic is require. Strong team player, collaborative and capable of building effective relationships across all levels Strong results orientation, with the ability to challenge existing mind-sets Proficiency in Microsoft Officer products (Word, Excel, Outllook, Powerpoint) and ability to use the internet to obtain data and reference materials. Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.  Commitment to Save the Children values   APPLICATION PROCESS  Please note that the closing date for applications is : For External applicants on 21st of February 2014.                          The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process. STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •              Job title for the role you are applying for in subject header of the email •              Cover letter with the applicant’s current contact information •              CV (including detailed work experience, education/degrees)  –  3 pages maximum •              Professional References (minimum of three, with complete contact information) •              Kindly do not send supporting certificates and documents at this stage •              Letter and CV should be saved into one Word or PDF document and sent to lebanonhrz@savethechildren.org    Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process