Field Coordinator Assistant

MAIN RESPONSABILITIES OF THE POSITION Under the responsibility of the Field Coordinator, you will be responsible for: Context monitoring  of the Emergency Response Department intervention concerning the Syrian crisis: Under delegation of the Field Coordinator, representation of HI towards authorities and partners in projects, administrative and logistics aspects; Support the Field Coordinator in the follow-up of operational implementation of activities and respect of tools (project management cycle) In charge of capitalization classification Participation in coordination meetings concerning context, projects Monthly reporting and compilation of reporting; External communication documents (activity reports etc…) Contextual and security situations follow-up in Tripoli Gathering and compilation of humanitarian information, Building and maintenance of a strong and impartial network under strong monitoring of Field Coordinator   Moreover, in support to the Tripoli Field Coordinator position, tasks will attributed to Field coordinator assistant as per the following, without hierarchical responsibility on Tripoli team: Under delegation of the Field Coordinator, participation to national coordination events Ad hoc support toLebanonPMs in the implementation of their activities Liaison with national support persons already assigned (logistics, administration) to smoothe the communication process.     MAIN TASKS OF THE POSITIONUnder close supervision of the Field Coordinator, you will be in charge of:  CONTEXT AND SECURITY FOLLOW-UP Transmission of security and contextual “hot” information to Field Coordinator, or appropriate Field Security Officers (FSO) when relevant Compilation and analysis of Bekaa Security Follow-up Tools (SFU) Active participation to the weekly context briefing (coordination meeting). In support to the PMs, develops contacts with national partners on a zonal level (civil society, civil and military authorities, local NGOs, Ministry of Health representatives, etc.) in order to obtain all the information and agreements necessary for the integration of HI’s programs in the local context. Alerts the Field Coordinator without delay of all security incidents or threats which could have an impact on personnel’s security and/or HI’s affairs, and writes up an incident report to this effect if relevant.   HUMANITARIAN MONITORING Follow up and dissemination of assessment reports and information gaps within the humanitarian community Mapping of humanitarian actors (4W) for both humanitarian and security issues Mapping of stakeholders related to the crisis Identifies the population’s needs, in close collaboration with his (her) field teams and raise the alert to the Field Coordinator regarding any deterioration in the humanitarian situation Propose Assessment following the approval of the Field Coordinator   EXTERNAL COMMUNICATION AND PARTICIPATION TO THE Representation of the association Under supervision of Field Coordinator, representation of Field Coordinator towards local authorities (Cazas, religious leaders, City Halls, etc…) at zonal level in the respect of the organization image and principles; Under supervision of Field Coordinator, participation in external coordination meetings Attendance to other meeting upon request from the Field Coordinator; Facilitation of Field Coordinator representation towards local partners and stakeholders (hospitals/specialised centres/private clinics, local organizations, international organizations, etc) in the respect of the organization image and principles; Issuing minutes of meetings Passes regular information to local partners concerning HI’s activities   INTERNAL COMMUNICATION The Field Coordinator assistant will be the corner stone of internal communication within Tripoli team. Therefore, he/she will be in charge of: Reminding and follow-up of issues potentially raised by national teams to Field Coordinator; Participation to conflict resolution (personal and professional) within the whole team Is responsible for the welcome and briefing of new arrivals (contextual and team briefing). Checks that personnel are properly integrated into the team and participate in the dynamic of the organisation. Following the approval of the Field Coordinator, plans and leads working meetings: project progress, security, team meetings (national and expatriate personnel)     PROJECT MANAGEMENT FOLLOW UP Follow closely the progress of projects indicators in support to the Field Coordinator general follow up; Assist the Field Coordinator to monitor the implementation of Desk’s and Deputy Desk's recommendations      Follow-up of partnership agreements and deadlines in collaboration with PM’s   PROPOSAL WRITING Compilation of program managers inputs Participation to the drafting of proposal narrative parts In link with Field Coordinator, liaison with administrative coordinator for adjustments of budget and narrative parts   REPORTING AND CAPITALIZATION Writing of minutes of internal and external meetings Updating of : Project indicators Context analysis and security follow-up Movement plannings Support the Field  Coordinator in the monthly situation report (SITREP) redaction through data compilation and provision of context and project data ;   PROFILE REQUIRED Experience at a similar position in INGO Experience at a project-related position Good knowledge of Tripoli Very good writing skills in English and Arabic / Experience with writing in English Good command of written and spoken English (knowledge of French would be an asset). Good communication capacities Good networking capacities Ability to manage an important work load Knowledge of computers and Microsoft applications