Programme Assistant

BACKGROUND Since the beginning of 2013, the increasing influx of Syrian refugees into Lebanon due to the escalating violence and insecurity in Syria has resulted in a scale up of the response by UNICEF. In July 2012, Damascus witnessed confrontations between the rebels and the regime. These events were concentrated in the adjacent areas of Al Yarmouk Palestine refugee camp (the biggest camp in Syria with 180 thousand Palestinian refugees). A lot of Syrian refugees from the Yarmouk’s adjacent areas sought shelter into Yarmouk camp which became later the target for both the Syrian regime and the rebels.  This tragic development pushed hundreds Palestinian families to flee into Lebanon.   As of November 2013, it is estimated that 50,700 Palestine Refugees from Syria (PRS) currently reside in Lebanon. Nearly half of the PRS are living in the South (31% in Saida and 17% in Tyre), 17% in the Beirut area, 14% in the North and 21% in Bekaa. The majority of PRS households are living inside camps across all areas. The influx of PRS is concentrated within large camps (Ein El-Helweh, Rashidiyeh, Beddawi and Nahr El Bared camp).   UNICEF is providing assistance to the Palestine refugees from Syria who have fled across the border into Lebanon in the areas of education, health, child protection, adolescents and water and sanitation.   To cope with the increasing numbers of the Palestine Refugees from Syria and to properly implement its regular and emergency activities, the Palestinian programme is in need for additional human resources to strengthen its response and ensure that the immediate needs of the PRS, especially children and women, are addressed.      PURPOSE OF THE JOB To provide administrative and secretarial support services to the Palestinian Programme.   KEY ACCOUNTABILITIES and DUTIES & TASKS  Under the direct supervision of the Senior Programme Assistant (#8116), performs administrative services in support of programme activities. 1.         Assist Palestinian Programme staff in preparing for internal programme meetings and external meetings with counterparts and partners. 2.         Provide organizational and administrative support as needed, prepare and distribute minutes. 3.         Establish and maintain section filing/documentation system both for paper and electronic documents.  4.         Assist in managing section calendar, travel plan for program related events. 5.         Process Vision transactions related to travel and programme needs. 6.         Provide administrative assistance to the section programme, draft correspondence. 7.         Any other relevant duties as assigned by supervisor. QUALIFICATION and COMPETENCIES ( [ ) ] indicates the level of proficiency required for the job.) 1.         Education Completion of secondary education. Training in administrative field is desirable. University degree in the area of work is an advantage. (Administration, public administration, business administration, or equivalent). 2.         Work Experience       Four years of progressively responsible clerical and administrative working which one year emergency       experience. 3.         Language Proficiency        Fluency in English and Arabic (Verbal and written).        4.  Competency Profile (For details on competencies please refer to UNICEF Competency Profiles.)  i)  Core Values (Required) • Commitment       • Diversity and Inclusion      • Integrity ii)  Core Competencies (Required) •  Communication  [ II ]  •  Working with People  [ III ]  •  Drive for Results  [ II ] iii) Functional Competencies (Required) Analyzing (I), Learning and researching (I), Planning and organizing (I), Following instructions and procedures.         5.  Conditions of work:           Work is office based.