Project Officer

  Scope of position : The project manager is responsible for coordinating the implementation of the project in the different areas of implementation, and for coordinating with other NGOs at field level. The program manager is responsible for coordinating with the field staff to ensure a smooth implementation of the project activities, logistics, administration and security procedures when available at field level. Main duties : Manage field CLMC staff  working under ECHO project under the supervision of the Head of programme Liaise with UNHCR, partner NGOs and other actors at field level under the supervision of the Head of program in order to avoid overlapping in project activities Ensure the a smooth implementation of the project Support staff in assigned project-based work Manage and monitor the data base at field level Comply with all logistics, financial and administrative procedures Carry out other duties as required Tasks : Weekly schedule activities with CLMC staff under the supervision of the Head of Refugee Programme Weekly report on the activities updates to the Head of Refugee Program and the Technical coordinator Weekly liaise with the programme manager –Food/ NFIs and schedule distributions Weekly report data base to the Head of Refugee programme Liaise with UNHCR partners for referral to the shelter Prepare minutes of meeting when required Support in drafting reports when required to the head of Refugee programand Technical Coordinator ·         Organize the work of the team and go on the field as much as often as necessary Control the project implementation and quality of the activities through field visits Implement effective coordination and communication within the team Plan meetings on a regular basis with the team Monitor stock management in the different centers where the project is implemented Responsibilities: ·         Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required. More generally, the program manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of CLMC’s mandate, ethics, values and stand-point with regard to other actors. ·         Guide the implementation of the project and the methods of follow-up ·         Assess the activities undertaken and ensure efficient use of resources; ·         Create and update work-plan and Programme Manager Framework for the project ·         Identify relevant technical authorities and partners, and propose formal partnership and/or contracts; ·         Propose and implement solutions to problems encountered; ·         Organise and lead project coordination meetings; ·         Prepare and follow work plans with each project member; ·         Ensure a positive working environment and good team dynamics (solve out potential conflicts); ·         Ensure a good implementation of the objectives of the project and good execution of the activities; ·         Plan the different steps of the project implementation; ·         Direct the conduct of the project using the monitoring  tools and procedures; ·         Plan the procurement in coordination with the relevant persons