Office Manager | Baladi Plus

The Office Manager will provide administrative, logistical and organizational support to the USAID-funded BALADI Plus program implemented by Management Systems International (MSI). The Office Manager reports directly to the Finance and Administration Manager. Program Summary: The Building Alliances for Local Advancement, Development, and Investment (BALADI) Plus project is intended to offer technical assistance to select municipalities to allow them to better manage their resources and respond to citizen demands, and to foster civic engagement in municipal life, through close collaboration with USAID/Lebanon’s BALADI project. Specific Duties and Responsibilities: The principal responsibilities of this position include but are not limited to the following tasks: Assist program and support staff in all administrative functions; Prepare and send correspondence, receive, log and sort incoming deliveries and letters; Receive visitors and phone calls to the program office and route them accordingly; Supervise and manage cleaning staff and driver(s) as required; review their log-sheets and attendance and maintain a calendar of their tasks; Maintain a database of resource persons and institutions in the area of decentralization and local governance (trainers, academics, civil society organizations etc.); Handle petty cash for the BALADI Plus program; Carry out small procurements and purchases; Conduct online research and data gathering on request; Ensure smooth functioning of the program office, including tracking and ordering supplies, ensuring a clean and safe working environment, uninterrupted communication and IT services, driver coordination, vehicle log books, and storage; Attend staff meetings and take minutes of meetings; Assist with the organization of workshops, conferences, and trainings Carry out other duties as assigned.  Professional skills: Basic understanding of procurement issues Identifies, analyzes, and innovatively solves problems Strong teamwork skills, creativity, and initiative Consistently meets deadlines in a thorough and accurate manner Good organization skills and punctuality Takes initiative, finding innovative approaches to getting the job done within budget Fluency in Arabic and English (written and verbal) Computer literacy with a variety of software programs (word processing, internet/email applications, etc.)