Senior Field Manager Operations - Bekaa

BackgroundFounded in 1933, the International Rescue Committee is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 25 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies. The IRC has been responding to the Syria crisis in Lebanon since November 2012. Responsibilities Safety and Security To ensure that all new staff in the field office are briefed on security procedures To ensure that the IRC premises are secure at all times and a list of designated key holders is maintained and reviewed To ensure that there is a Fire Safety Plan in place and that quarterly fire drills are carried out To ensure that there are fully stocked First Aid Kits available in all IRC Vehicles, Offices, Warehouses and Guesthouses, at all times Communicate, coordinate and report any security issues to the Safety and Security Officer in Beirut Facilities Management Coordinate with Field Support Officers to ensure upkeep and general IRC facilities management Oversee and coordinate general maintenance and minor repair work including: doors, windows, toilets, furniture, painting of doors and wall Monitor stock consumable items such as fuel for the generator, toiletries, light, bulbs/tubes and arrange to replenish supplies in accordance with IRC current procedures HR Support Liaise and coordinate with the HR officer in Beirut for HR issues Collect all timesheets for field based staff and submit to HR in Beirut Supervise local domestic workers and keep track of their leave Any other assistant request by HR Financial Management Responsible for the management of the field office petty cash Perform petty payments in the field with adherence to IRC petty cash policy Prepare all documentation required for petty cash replenishment Keep the petty cash in a safe and secure place in IRC office Any other reports requested by Finance Fleet and Transport Ensure that log books are verified and signed Review and approve fuel vouchers Strictly monitor fuel utilization and vehicle efficiency Verify vehicle fuel payments in accordance with IRC vehicle use policy Ensure keys for vehicles are kept safe and secure and vehicles are only utilized by authorized drivers Procurement Work with Supply Chain to ensure that any field procurements are done in accordance with IRC policies and procedures, ensuring that the purchases of goods and services are appropriate in terms of quality and fair market price Ensure that all purchases are properly authorized in accordance with IRC Finance and Supply Chain policies and procedures Prepare weekly procurement reports and send to all programs and departments Ensure that all other procurement files are maintained Prepare and submit to the Supply Chain Manager a compiled and complete PR tracking sheet for all procurement activities in the field office Warehousing, Assets and Inventory Management Ensure that any IRC warehouses are well maintained. Ensure that all stores procedures are followed by all staff Ensure that there is controlled access to all IRC stores and ensure that stores premises are secure Ensure that the filing system for stores is well maintained Review monthly stock reports Inventory stock takes and reports are submitted to supply chain when required Ensure that an updated assets inventory sheet is maintained on monthly bases Ensure that all IRC assets and equipment are well maintained Ensure that the movement of IRC assets is tracked and the necessary documentation is done when an asset changes its status Ensure that an up to date filing system for all assets maintained Coordination and Representation Take part in external coordination meetings as needed on behalf of IRC Prepare and circulate meeting notes and provide briefings to program staff on coordination issues Requirements Interest in humanitarian and refugee issues Secondary school degree. University degree preferred Experience in logistics, procurement, or related field. Familiarity with procurement and rental markets in the project locations strongly desired Fluency in Arabic and ability to communicate clearly and effectively in English required. Proficiency in French desired, but not required INGO experience preferred Strong ability to prioritize work under pressure, maintain attention to detail, and coordinate multiple tasks to meet deadlines Effective time management and organizational skills Excellent interpersonal and problem-solving skills, creativity and flexibility. Energetic, with great networking and communication skills Driver’s License