Human Ressources Officer

GLOBAL OBJECTIVE OF THE POSITION Under the line management of the Administration Coordinator, the RH Officer is ensuring that all the Human Resources processes, rules and deadlines are handled according to Handicap International standards.According to the position, the HR Officer must keep all the data confidential, and share it only with the accurate persons. HIERARCHICAL RELATIONSHIPSLine manager: Administration Coordinator (AC)Line manager+1: Head of Mission (HoM) RESPONSIBILITIES AND TASKS DESCRIPTION 1. National Staff Management  Recruitment process:o Ensure respect and use of official HI forms of the recruitment procedure in the whole countryo Improve when necessary under the supervision of his/her line manager the recruitment procedure and official HI formso Ensure the recruitment chronogram updateo Support the AC in positioning any new employee on the salary scaleo Capitalize every Job Description on the mission and assist PM when necessary in JD writingo Capitalize on Test and assist PM when necessary in Test elaborationo Follow short listing of applicants for any recruitment and improve the diffusion of offers through the countryo Provide support to lead interviews for the recruitments in Beiruto Manage and share the CV databaseo Supervise the full recruitment process and propose any improvements to the ACo Provide trainings to PM and field teams for leading staff’s appraisals  Staff induction process:o Maintain the induction presentation up-to-date and harmonized at mission level.o Provide general administrative briefing to new employeeso Ensure that any new employees are aware of their right and duties towards HI: reading the Internal regulations and leading briefings to project teams  Staff declaration process:o Proceed to staff registration/cancellation to the relevant organisms (MoF, NSSF, Fidelity…)o Follow medical reimbursement, Fidelity cards arrivalo Is aware of any new taxes and law related to staff and inform the ACo Organize the edition of HI ID cards, make sure every employee has one.o Ensure that the contracting process is respected  Staff monitoring process:o Control the HR database and the “TAFF for National Staff” are well updated by the bases on a daily basis and shared between base administrators & AC.o Control HI employees documents are provided (HI card, Fidelity card...)o Update the project teams with the leave records for their employees, and in matching it with the leaves planning: ensure that the projects won’t be facing gap of HR at certain periodso Supervise all the processes concerning HR management and follow up: amendments of contracts, promotions, health insurance scheme, attendance sheets, leave follow up, JD update etco Support Base administrators on final settlements and quietus edition.o Propose improvements in the HR database, forms or follow-up to the AC  Disciplinary processeso Support the AC in any disciplinary measures taken toward any employees: preparation of the forms, providing understanding of the situation and the cultural background, assist and advises during interviews (if requested) and decisionso File all the elements concerning disciplinary measures and keep all the data confidential  Salary and taxeso Prepare the mission monthly payrollo Control attendance sheet and leaves request in Beiruto Prepare monthly income tax and CNSS declarations  Human resources policy & strategy.o Ensure respect and use of official HI HR policy & procedure in the whole country.o Participate in internal policies writingo Participate in writing the HR Kito Coordinate with partners (other HI department) and lawyer to improve employment conditions under supervision of the admin coordinatoro Ensure filling and sending documents to HQo Meet partners and lawyer about administrative and HR issueso Under supervision of the AC, participate in HR strategy conception and implementation   2. International Staff Management o Ensure expatriate general follow-up and fillingo Update database Expat and share it with ACo Is responsible of the visa process and embassy registrationo Book and follow-up flight ticketo Prepare the briefing planning for new expatriates coming.