Fleet Assistant

Position Overview Reporting to the Supply Chain Manager, the Fleet Assistant is responsible for the efficient coordination and management of all transport and fleet functions for IRC’s offices in Lebanon. The position will be responsible for ensuring IRC policies and good fleet management practices across all the field sites are implemented and will require regular travel to provide technical support to the field-based operations staff.  Responsibilities Specific responsibilities include,  Work with the Supply Chain Manager to implement a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies. Implement and direct IRC standard vehicle policies and procedures, with particular attention to safety and security issues. Manage the vehicle pool. Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel. Evaluate, manage and monitor drivers. Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance). Work with the Supply Chain Manager to ensure that vehicles are prepared for routine and emergency security requirements. Ensure that all vehicles are secure when not in use. Be familiar with local regulations / laws. Inspect and record condition of vehicles, by maintaining weekly checklists file and  ensuring that Vehicles log books are accurately filled Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc. Ensure all vehicles are properly cleaned on daily basis. Prepare weekly and monthly report on transport department and discuss with Supply Chain Manager Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption. Any other duties as may be assigned by the supervisor   Expected Deliverables: Provide on-time, standard monthly reports to the Supply Chain Manager, including fuel consumption report, maintenance report and any other reports requested by Supervisor. Well maintained fleet and good filing system for all vehicles Conduct documented quarterly job performance reviews of Transport staff, providing appropriate feedback.   Qualifications: Personal Characteristics: Strong sense of personal integrity. Attention to detail. Strong supervisory skills. Ability to multi-task. Team spirit and problem solving abilities.