Logistics Manager

Job Title:                Logistics Manager            Location:                Akkar district, North Lebanon Reporting Line:       ACD Systems Staff Reporting:       Logistician   Job Summary                     Main purpose is to maintain strong logistics systems to support Concern projects in Lebanon, safeguarding Concern’s supplies and ensuring their effective use in adherence with Concern policy. The Logistics Manager is responsible for the overall management of Concern Lebanon’s Logistics functions, which comprise procurement, warehouse and asset management, and transport   Duties and Responsibilities   Overall responsibility for the management of the logistics functions and for establishing and maintaining appropriate controls for the Concern Lebanon operations.  Monitor all procurement activities. Manage the procurement tracking system that is user friendly for all procurement and programme staff. Ensure accurate files and records are maintained to support field management, Dublin head office and for external agencies/donors requirements. In coordination with finance, set up system for the control of supplier payments to ensure duplications are not made. Work with the relevant logistics staff to ensure a system is in place for the movement of supplies between Halba and the field sites and onward to the project sites with appropriate documentation. Carry out visits to the field sites to monitor systems and ensure that systems are standardised across Concern Lebanon. Liaise with other NGOs, UN agency, and local authorities. Direct the identification of potential vendors/service providers and the establishment of an accountable and transparent system of business dealings in accordance with Concern procurement policies. Plan and organize with program managers all material and service procurement processes by identifying priorities and setting targets and deadlines according to program needs. Supervise the warehouse managers of the Halba warehouses to ensure that efficient warehousing systems and procedures are maintained. Conduct regular spot checks and ensure that the stock reports are sent to the ACDS on a monthly basis. Liaise with the Finance department to ensure compliance with procedures. Work with the HR Manager to ensure the PDRs for all Logistics Staff are completed in a timely manner, including those who are not direct reports. In cooperation with HR manager, ensure that personnel files are up to date (contracts – salary grids – annual leaves) Responsible for ensuring that all logistics reports are submitted to the ACDS. Adhere fully to the commitments and rules of Concern’s Programme Participant Protection Policy and Code of Conduct (P4 and CofC), including the respect of confidentiality Report to the appropriate manager all violations of the P4 or CofC   Additional duties Carry out other duties as assigned by the CD or Assistant Country Director - Systems.     Skills, Qualifications, Experience and Attitude Required  PERSON SPECIFICATION  ESSENTIAL Education, Qualifications & Experience Required:  Bachelors      level qualification in relevant field, or equivalent in supply chain      management, or academic qualification in engineering with strong knowledge      of logistics procedures At      least 3 years’ relevant experience Experience      in team building and supervision of staff. Experience      in dealing with local authorities, national and international NGOs /UN      bodies   Special Skills, Aptitude or Personality Requirements: Strong      leadership skills with the ability to lead and motivate a team. Excellent      interpersonal and negotiation skills. Ability      to act as part of a multi-cultural and multi-disciplinary team Ability      to organize and prioritize workload, using initiative when appropriate Prepared      to work and live in very challenging surroundings. Ability      to cope with stress, work under pressure often to strict deadlines Flexibility,      adaptability, sense of humour, and patience Ability      to motivate and develop skills of others Analytical      and problem solving skills Ability      to assess problems and recommend solutions Methodical      and thorough Proficient      spoken and written English and Arabic. Cross      cultural awareness and sensitivity to cultural differences Awareness      of gender issues Good      knowledge and competence of computer applications i.e. Microsoft Office      Professional, particularly Excel and database programmes Willing      to work in the field as per need of the project activities including      occasional overnight stays away from home base Non-judgmental      attitude and respect for Concern’s beneficiaries, other staff and people      that Concern deals with Commitment to humanitarian principles and      values Commitment to Concern equal opportunity and      gender practices