Finance Officer

Main Objectives: The Finance Officer is responsible for the proper technical performance of all accounting-financial activities of the mission and its projects. He/she ensures the correct and effective management of the financial resources, in accordance with the Organization and the donors regulations and procedures, and following the Regional Finance Officer’s directions. Reporting to: The Head of Mission, to whom he/she submits a written monthly report elaborated according to a standard form/template designed by the Foreign Finance Director. Copy of the report has to be submitted also to the Foreign Finance Director and the Regional Finance Officer of the area of reference. General duties and responsibilities: To ensure proper accounting and administration of funds; To ensure proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures; To support the Head of Mission on drafting new projects; To be responsible for the mission administrative-accounting documents and all documentation related to completed project. Specific duties and responsibilities: To ensure compliance with INTERSOS and donors procedures; To prepare and submit for the approval of the Head of Mission the country and the projects economic and financial plans, following the indications of the Head of Mission and of the Project Managers, using the New Accounting Information System or, when not available, the tools and templates provided by the procedural protocols; To provide the Head of Mission and the Project Managers with regular planning control data, highlighting any variances, errors and issues that may arise; To manage country and projects accounting and coordinate administrative personnel; To assume responsibility for cash account administration, ensuring conformity to existing procedures (shortages or thefts must be reported bearing the joint signature of both the Finance Officer and the Head of Mission); To update the economic and financial status of the mission and related projects, in terms of expenses, appropriations, available cash and liquidity; To draft and update monthly the Global Management; To check the interim and final financial reports and submit them to the Project Managers and Head of Mission for approval; To assume responsibility for local personnel register; To collaborate with the Head of Mission identifying standing labor laws; To be responsible for the compliance with labor laws. To ensure correct budget processing, conformity and consistency of expense items, as well as accordance with procedures in force; To assess new administrative requirements against estimated activities; To set up, organize and manage the administrative files pertaining the mission and in loco projects, based on criteria defined by the Protocols and any indications from the Regional Finance Officer; To check that warehouse bookkeeping and related documents are stored and filed; To verify the completeness of inventory records pertaining INTERSOS and third-parties assets, and of the supporting documentation; To provide the Regional Finance Officer with official documentation on individual projects and contracts; To update the list of reliable suppliers, as indicated by the Head of Mission, for subsequent use in specific procedures; To manage the local personnel register, subdivided by project; To submit to the Regional Finance Officer and the Foreign Finance Director the accounting report and the supporting documentation. Technical and behavioral competencies required: Ability to set high standards for quality of work; Good communication skills, both written and oral; Mastery of IT tools (MS Office package, internet, e-mail, etc.). Strong organizational and problem-solving skills with analytic approach; Ability to integrate and work well within multiethnic and multicultural teams; Ability to achieve results effectively, considering the need for speed, scale and quality; Ability to develop and maintain collaborative relationships.