Gam Manager

ROLE DIMENSION / DESCRIPTION Resource diversification Strategy Development In coordination with the HEA Manager develop the annual growth plan of HEA Portfolio in line with the  Country and HEA strategy;   Ensure the Integration of WV Lebanon development program needs while working on the HEA portfolio growth plan;   Support the development of WVL GAM strategy and action plan and ensure the Integration of Development and HEA;   Lead the development and roll out of a Grants Acquisition and Management  (GAM) strategy or plan in line with WVL NO Strategy Donors’ engagement Provide the technical support to the HEA Manager in developing Donor engagement strategies according to NO strategy and with participation of technical and programme teams   Develop the mapping of donors in accordance to WV Lebanon strategic directions and key sectors and as per WVL relief intervention;   Provide support to the line manager when needed in engaging with donors; Participate and provide necessary support in the process of developing the individual donor relations   Internal and external liaison Ensure consistent and professional engagement with support offices in identifying opportunities for acquiring grants and private funds   Liaise with donors and other stakeholders & engage in the process of preparing well written project proposals to secure funding   Support the HEA Manager and Operations Director in representation of WV and networking with NGOs and donor delegations;   Support the HEA Manager and Operations Director in establishing and maintaining ongoing liaison with Support Offices, NGOs, UN entities, the Government of Lebanon, donor representatives and implementing partners;   Ensure the provision of technical support and development of appropriate strategies and tools which will position WVL as a “partner of choice”.   Coordinate with MEER Resource Development Unit for grant lessons learned, improving WV’s grants standards, donor SO liaisons as well as for potential Cross Border and Multi-Country applications. Resource Acquisition & Grant Management Lead the proposal development process for Pre-proposal, Proposal development, Post-submission. Ensure smooth coordination of all proposal development efforts at the local, national and Regional levels   Oversee the research process and the development process of new proposals in close coordination with related staff members in order to ensure high quality proposals that meet the requirements of the donors.   Ensure that GAM systems are in place to support effective grant compliance and positive audit results, and that  the grant team and NO staff understands this system and follows it accordingly   Establish grant steering committee at NO level and ensure effective systems and timely communication are in place to support the ND,LT and other key stakeholders to understand the status of the grant pipeline and fundraising efforts.     Research and draft resources in preparation for grant bidding activities, such as capability statements, project summaries, partner profiles, etc.;   Apply timely project management methodologies and approaches to the bid preparation process to ensure effective and efficient teamwork, and a quality output.  This will include acting as the project lead/manager for selected application responses, managing the development, and submission of proposals in conjunction with internal WV SOs team members and National Office/other partners.   In cooperation with SOs, support the HEA manager in grant contract review meetings and follow-up on agreed items as well as grant start-up meetings with all key stakeholders.   Make sure that all grant stakeholders (Project and NO level, DME, SO) are supplied with final project documentation including approved grant contract, and understand their duty under the grant.   Make sure all data entry at Horizon for Grants is complete and regularly up-dated and cooperate with the SOs for grants to which they are signatory   Establish grant compliance mechanism and ensure all relevant staff from operations and finance departments are aware of the reporting milestones, understood donors reporting template. Support the (semi) annual reporting process, in close cooperation with all the stakeholders who are part of the grant (project) implementation   Work with the finance team to monitor grant compliance and, ensure WV Lebanon responds professionally to all compliance and audit issues, follow up on audit findings and follow up on evaluation findings and recommendations.   Ensure timely recruitment of external grant auditors is organized and grant appropriate ToR is design in cooperation with finance department.   Regularly call for grant compliance team meetings with finance and project staff for discussion on the current grant achievements, keeping to agreed milestones, analysis for needs for change and donor request for changes. Provide needed information and support to HEA Manager to ensure timely communication regarding changes and wavers in cooperation with SOs   Create & roll out a grant management system to track all the proposals developed, awarded, reasons “why not awarded” for lessons learned, and grants implemented   Lead the development of GAM performance metrics analysis, a grant compliance tracking system, and Horizon entries, project master-files and archiving.     Capacity Building of Self and Staff along with Team Management Undertake cross-exposures on a monthly basis to different sections and departments as part of self development and capacity building. (5% of Work Time) Support selected technical staff so that they have enough capacity/necessary skills to engage with donor, manage projects and fundraise.   Provide technical support in the development of a project proposal. Liaise with SO and GTRN for proposals quality improvement, lessons learned  and WV’s policies are acknowledge in designs   Support the NO to develop a strong understanding of donor guidelines and procedures, in particular, eligibility, strategy and assessment processes to ensure donor compliance and alignment;   Provide line management and support to direct subordinates including performance management and necessary learning and development;   Self-educate on WV’s grant processes e.g. Grant minimum standards and Proposal Pro online tool, and build GAM capacity of/ transfer knowledge to technical staff and Zonal /ADP leadership to: Grow grant income and strengthen GAM processes, Represent and negotiate with external stakeholders, Ensure appropriate systems are in place to sustain GAM.   Financial management: Support each grant manager to monitor the allocation of resources in the most efficient and cost effective way while aiming for the highest quality of implementation.   Ensure the provision of necessary financial information and analyzes to the HEA Manager for internal and external reporting;   Support each grant manager to monitor on (bi or monthly basis) actual expenditures and compare them with the implementation model, budget requirements, review the budget if needed with the Finance team and other stakeholders who are implementing the project