Finance Assistant Beirut

GLOBAL OBJECTIVE OF THE POSITION Under the line management of the Finance Officer, The Finance Assistant contributes to the respect of all the administrative processes (Finances, Human Resources, and Accounting), rules and deadlines are handled according to Handicap international standards. According to the position, the Finance Assistant must keep all the data confidential, and share it only with the accurate persons. HIERARCHICAL RELATIONSHIPS Line manager: Finance Officer – according to HR chart Line manager+1: Administration coordinator – according to HR chart Team Managed: NA – according to the HR chart RESPONSIBILITIES AND TASKS DESCRIPTION 1. Implementation of financial procedures •Ensure the existing financial procedures are respected (check bills, purchase orders, quotations…) •Support logistic staff in all financial issues/difficulties 2. Cash flow Management (Bank and Cash) -Responsible of the safety of cash from cashboxes -Manage petty cash and working advances for HI team in her/his base -Prepare weekly treasury planning in coordination with logistic team -Limit cash flow shortage by anticipating cash and money change needs -Pay salary advance upon request -Process currency change 3. Accounting •Issue Alphak vouchers for every accounting document •Responsible to have a proper accounting document in accordance with HI standards for every Alphak number. •Check that vouchers are properly filled (GAP code, designation, budget lines…) •Ensure the validity of the invoices (quality of invoices, validation) •Computerize, on daily basis, cash and bank expenditures in AlphaK software •Check, on weekly basis, GAP codes and budget line imputations with his/her line manager •Carry out cash reconciliation •Close accountancy in AlphaK (advance settlement, cash and bank balances) and prepare all documents which must be signed by his/her line Manager •Prepare the monthly sending to the coordination for checking (original invoices) •Analyse, correct the accountancy according to the HQ feedback and support the Finance officer for drafting HQ’s mails answers. •Archive accounting records according to HI procedures after a final verification of receipts etc. •Coordinate with logistic department for up-dating the purchase and service follow-up and the equipment follow-up •Participate in audits implemented by partners or head office, at the base level •Translate accounting documents if necessary •Guarantee security of the cash and confidentiality of information Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.