Distribution Officer (Qobayat)

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:   ROLE PURPOSE: The Logistics and Distribution Officer manages both the logistics and distribution components of Save the Children activities in a given area. This includes procurement, transport and vehicle maintenance, asset management, warehousing/stock control, communications as well as implement and supervise distributions.   KEY AREAS OF ACCOUNTABILITY:   Procurement Ensure all procurement conducted in the area of responsibility is conduced according to SCI’s Global Procurement Policy, Procurement Guidelines and relevant donor rules and regulations. Ensure full auditable documentation is kept for all procurements Ensure necessary authorisations / approvals are always obtained Monitor the supply chain and ensure all items are procured in a timely, efficient and accountable manner, and provide value for money for the organisation. Liaise and co-ordinate with Beirut Logistics and all relevant departments regarding processing of orders, delivery of items and supply chain optimisation. Responsible for compiling procurement planning for all programmes in the area of operation Ensure an accurate up-to-date supplier information database (including market prices) is maintained for regularly purchased items as well as track and summarize in database all procurement processes undertaken.   Warehousing and stock control Ensure all warehousing in the area of responsibility is managed according to SCI’s Stock Management and Warehousing Policy, Warehousing and Stock Management Manual, and relevant donor rules and regulations. Ensure full audit trail standard under donor regulations as well as Save the Children Internal Warehousing Procedures. Establish warehouses and storerooms to receive all incoming goods as well as dispatch / facilitate distribution as required and follow up consumption rates to replenish stock on a timely basis. Keep all relevant parties informed of supply pipeline   Transport and vehicle maintenance Ensure all fleet in the area of responsibility is conduced according to SCI’s Global Vehicle and Driving Policy, SCI Fleet Management Guidelines, SC Lebanon Local Fleet Policy, and relevant donor rules and regulations. Ensure safety standards in all vehicles in the fleet, including availability of necessary safety accessories and communication equipment Oversee the monitoring of maintenance costs and fuel consumption of vehicles and generators and inform the Field Manager and Logistics Manager whenever costs exceed normal rates and standards   Assets management Ensure all assets in the area of responsibility are managed according to SCI’s Asset Management Policy, SCI Asset Management Guidelines, and relevant donor rules and regulations. Keep up-to-date lists of all assets and inventory items in compliance with Save the Children policy Cooperate with relevant departments to ensure proper tracking methods are followed to monitor the movement/changes of any assets and ensure proper control/handling of equipment at all times Conduct regular physical checks of assets and inventory items in Save the Children offices and living compounds Act as a focal point for the maintenance and repairs of assets, liaising with the appropriate staff to arrange quality repairs of reported damages in a timely manner   Distributions Ensure correct documentation is recorded for all distributions Ensure liaison between Supply Chain Officer and Distribution Officer ensures a smooth supply chain from point of order through to distribution Establish distribution plans in collaboration with programme teams according to logistical means and programme requirements. Follow up distributions guidelines and protocols to ensure distributions within the area of operations are always efficient and secure. Train the distribution teams on distribution procedures and SC policies.   Reporting Collate and submit comprehensive logistics and distribution reports to the Field Manager and Logistics Manager on a monthly basis or situational as required   Other tasks Feedback to Logistics Manager and Field Manager recommendations for improvement Contingency planning & strategy – work with area managers to define contingency planning for SCI operational areas, and strategic expansion Ensure the logistics team in the area of responsibility is familiar with all current and upcoming funding Feed into proposal development process for the perspective of logistics   QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES Essential: Previous experience with NGOs Two years’ experience in logistics, procurement or operations. Strong organization, management and negotiation skills Problem analyzing and solving, decision making skills, considering available options and concentrating on results. Fluency in written and spoken English and Arabic. Computer literate with a high degree of proficiency and productivity. Ability to analyze and interpret competitive bids and quotes, technical procedures, governmental documents and regulations. Ability to write reports and business correspondence. Good communication and influencing skills. Ability to effectively communicate with multi-level personnel as well as vendors and their representatives. Ability to work in and contribute to team building environment. Confortable to work in tense situations and under pressure Understanding and commitment to Save the Children aims, values and principles.   Desirable: Previous experience in the humanitarian sector A degree in Business, Administration, Logistics or relevant field of study, or equivalent experience. Experience in distribution of NFIs (non-food items) and food.   APPLICATION PROCESS   Please note that the closing date for applications is: For External applicants on October 6th  .                  The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •           Job title for the role you are applying for in subject header of the email •           Cover letter with the applicant’s current contact information •           CV (including detailed work experience, education/degrees)  –  3pages maximum •           Professional References (minimum of three, with complete contact information) •           Kindly do not send supporting certificates and documents at this stage •           Letter and CV should be saved into one Word or PDF document and sent to Lebanon.vacancies@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.