Logistics Assistant

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity.   Today, PU-AMI is intervening in 22 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.         PU-AMI in Lebanon   PU-AMI has been active in Lebanon by implementing emergency and recovery projects in Water, Sanitation and Hygiene, Shelter Rehabilitation, Food Security  and in Livelihood Recovery sectors.   PU-AMI has launched a project in support of the areas affected by Syrian refugees’ influx in Beirut,Chouf and Saida areas. The project includes sealing off, sanitation facilities upgrading, and Hygiene promotion campaign, filter distribution and winterization activities. PU-AMI has also launched projects in Akkar district, in support of the areas affected by Syrian refugees. The projects include shelter rehabilitation works, and water and sanitation activities.   PU-AMI is currently setting up an Emergency Response Mechanism (ERM) in order to address the immediate WASH needs of the Syrian refugees in the North, Center and South of the Country. This project aims at creating an emergency cell at Beirut level with adequate needs (HR, logistics, equipment…) allowing a 24-72 hours response to identified acute humanitarian situations. In terms of geographical coverage, PU-AMI proposes to cover all current districts where it has ongoing WASH activities i.e. Akkar, Minnieh-Dannieh, Saida, Chouf, Aley, Baabda and Beirut.   General objective The Logistic Assistant has to ensure and support the logistics activities of PU-AMI base and programs in Akkar. Responsibilities and tasks   Ø Supply Chain and procurement -      To supply items/materials according to base requests and orders (mission & program) -      To use PU-AMI supply chain and procurement’s procedures -      To identify and select suppliers according to PU-AMI orders -      To order items in other base if needed -      To control quality and quantity   Ø Storage: -      To use and update PU-AMI stock management tools -      To plan, under the supervision of the Base Logistician,.the delivery of items in the store. To check and count items upon delivery. -      To organize the items in the store in a safe way. To participate in items arrangement when necessary(packaging, unpackaging, pile in…) -      To participate in the weekly and monthly store report   Ø Archiving -      To archive and centralize logistic files -      To settle purchase files -      To gather archives from programs (with the Logistician support) -      To ship the archives to Beirut to be prepared to be sent to the Head Quarter       Ø Cars and transportation -      To ensure the good respect of PU-AMI transportation procedures and vehicles maintenance. -      To provide items and materials from the supplier to the requester (including to the field if needed). Mostly for mission’s orders, this could be done also for program if requested as a support from Project Manager.   Ø Equipment and buildings -      To follow up assets inventory and participate in the maintenance of material, -      To report on equipments list every month -      To check physically the equipments every month and update the related list -      To dispatch the equipments on the base according to the needs (and to update equipment list accordingly) -      Follow up the rents (office and flat) and fees (internet, electricity, water…for office and flat) payments and follow up of the office/flat maintenance (repairs, paintings…)   Ø Coordination -      To be linked with the Logisitician in CO. -      To attend program/mission meetings if needed.   Ø Security -      To share security information with the Logistician in Akkar -      To follow up the security equipment management -      To understand and obey traffic law and regulations.