Emergency Admin Support

1. Assist in maintaining project administration systems as established by the Emergency Response Officer. 2. Provide accounting and administrative support in full compliance of financial progress and financial records with IOM rules, regulations, policies and strategies under the guidance of the Finance & Admin Units 3. Undertake the correct organization of contracting and procurements processes, including the preparation of request for quotations, invitation to bid, requests of proposals, as well as receipt of quotations, bids or proposals and their preliminary evaluation in coordination with the Procurement and Logistics Unit in Beirut. 4. Report and carry out the correct preparation of payments, including compilation of supporting documentation and data, set up of related forms, preparation of purchase orders, obligations etc. in coordination with the Finance Unit. 5. Request for project materials and equipment and follow up with the procurement office for delivery and ensure dispatch as required. 6. Assist staff and field missions through the development of mission agendas and appointments, the preparation of briefing packages and preparation of external meetings. 7. Arrange travel and hotel reservations; prepare travel authorization (TA), visa requests, security clearances etc. for emergency staff and external consultants as required. 8. Provide organizational logistic and administrative support to conferences, workshops and retreats. 9. Perform any other duties as may be assigned.