Logistics & Procurement Officer - Akkar

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world. DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC Lebanon has been assisting the Syrian displaced, fleeing Syria into northern Lebanon, since May 2011. This assistance has come through the provision of food and non-food items, various outreach activities (registration, follow-up and awareness sessions) rehabilitation of collective shelters and the implementation of quick impact projects. DRC is inviting local candidates to apply for the position of Logistics & Procurement Office - Akkar to support its activities. Reports To: Area Logistics Manager Job Purpose The Logistics Officer is responsible to the Area Logistics Manager for procurement of programme supplies in their location and supporting improvements in all logistical functions including supply chain management, fleet management, assets, and communications in coordination with the procurement assistant. This includes assistance in providing technical support and planning support to future initiatives to increase the in-country logistics capacity. This requires a highly motivated and detail solution oriented individual who will be able to resolve operational critical challenges as they arise.  Key accountabilities Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in conjuction with  the Area Logistics Manager Ensure that all orders are tracked from point of planning and request through to final receipt. Send the procurement tracker to the Area Logistics Manager on a monthly basis. Prepare the relevant documents for the procurement of goods and services, referring to the Area Logistics Manager as needed. Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.  Assist with the preparation of contracts and amendments of contracts when needed.   Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical      Specifications and Quantities. Oversee the proper use and maintenance of a database on all procurement activities for a project. Prepare monthly, quarterly and annual procurement reports. Provide logistics support to the programme staff as required. Provide data to monitor and evaluate the overall logistics performance in support of the programs. Coordinate transportation of freight by land, air and sea, in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Fleet Management Oversee the compilation of the daily vehicle movement schedule and recording and assigning of all mechanical transport      as required. Ensure the provision of a daily movement schedule by the close of business the previous day. This includes the scheduling of on-call night and weekend drivers if necessary. Assist the ALM to assess all drivers’ skills and conduct driver training. This includes making recommendations to terminate drivers if necessary. Ensure that all vehicles have log books, and that all drivers or staff with driving privileges are filling them everyjourney. Any car without log book or sheet is not to be used. Oversee the compilation of regular fuel consumption reports and monthly vehicle utilization analysis, and send to the Area Logistics Manager on a monthly basis. Ensure that all drivers are properly licensed (with at least 2 year old permit) and all vehicles have spare tyre, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and DRC branding. Ensure that DRC Fleet Management standard operating procedures are enforced, in line with the DRC Lebanon vehicle      policy. Asset Management Oversee all tasks related to asset management and check that all assets old and new are properly recorded and tagged. Keep the asset register, asset cards and personal issue forms are up to date with information of where each asset is/who it has been issued to. Send an updated asset register to the Area Logistics Manager on a monthly basis. Perform a quarterly physical asset check with the Sub Area Manager, print updated asset register, sign and file. Record      any damages or faulty items and arrange to have the fixed if possible/cost effective. Send updated asset register to Area Logistics Manager. Assist in the management and disposal of assets in accordance with DRC and donor guidelines. Oversee the accounting and control of the communication systems (mobiles, internet) including request for repairs. Person Specification Essential Degree in Logistics, Supply Chain Management or related field. Experience in supply chain management in an emergency environment including procurement, transport and distribution, warehouse and stock management Experience in vehicle and fleet management Experience of building and developing the capacity of logistics staff through the use of training, performance management frameworks and development plans Excellent interpersonal and team skills Excellent IT skills Fluency in written and spoken English Commitment to and understanding of DRC’s aims, values and principles Desirable Experience with standard procurement procedures and documentation. Experience with construction and site project management Experience with auto mechanics or electrical installations. Ability to speak other international languages. Relevant qualifications or training courses. Desirable Experience with standard procurement procedures and documentation. Experience with construction and site project management Experience with auto mechanics or electrical installations. Ability to speak other international languages. Relevant qualifications or training courses. Duration: Till Dec, 31st 2013; renewable (depending on performance and availability of funds) Starting date: ASAP  Conditions: DRC offers a competitive local salary and benefits package. Applications should include a detailed CV and a cover letter that addresses the applicant’s motivation for applying. Please forward the application, in English, marked "Logistics and Procurement Officer - Akkar" to the following e-mail address: vacancy@drclebanon.dk. The deadline for submission is Monday, Oct. 28, 2013 Kindly note that only short-listed candidates will be contacted