Fleet And Asset Assistant - Zahle

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world. DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC Lebanon has been assisting the Syrian displaced, fleeing Syria into northern Lebanon, since May 2011. This assistance has come through the provision of food and non-food items, various outreach activities (registration, follow-up and awareness sessions) rehabilitation of collective shelters and the implementation of quick impact projects. DRC is inviting local candidates to apply for the position of Fleet and Asset Assistant - Zahle to support its activities.   Reports To: Logistics & Procurement Officer  Job Purpose The Fleet/Asset Assistant is responsible to the Logistics & Procurement Officer for supporting improvements in fleet management, assets, and communications in coordination with the Logistics & Procurement Officer. This includes assistance in providing technical support and planning support to future initiatives to increase the in-country logistics capacity. This requires a highly motivated and detail solution oriented individual who will be able to resolve operational critical challenges as they arise.  Key accountabilities Provide logistics support to the programme staff as required. Provide data to monitor and evaluate the overall logistics performance in support of the programs. Coordinate transportation of freight and people by land, air and  sea, in line with programme budgets and needs; ensuring the most cost  effective and reliable means of transport is used for the timely delivery of supplies to projects. Fleet Management Oversee the compilation of the daily and weekly vehicle movement schedule and recording and assigning of all mechanical transport as required. Ensure the provision of a daily movement schedule by the close of business the previous day.  This includes the scheduling of on-call night and weekend drivers if necessary. Assist the Logistics & Procurement Officer to assess all drivers’ skills and conduct driver training. This includes making recommendations to terminate drivers if necessary. Ensure that all vehicles have log books, and that all drivers or staff with driving privileges are filling them every journey. Any car without log book or sheet is not to be used. Ensure that drivers (and staff driving DRC cars) conduct daily and weekly vehicle checks, any faults or damages are      recorded and if necessary, reported to Beirut to ensure the vehicles are exchanged and repaired. Monitor driver behaviours and standards, collect complaints and reports about the drivers and share with the Logistics & Procurement Officer and Area Logistics Manager to improve safety and performance. Oversee the compilation of regular fuel consumption reports and monthly vehicle utilization analysis, and send to the Area      Logistics Manager on a monthly basis. Ensure that all drivers are properly licensed (with at least 2 year old permit) and all vehicles have spare tyre, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and DRC branding. Ensure that DRC Fleet Management standard operating procedures are enforced, in line with the DRC Lebanon vehicle      policy. Asset Management Perform all tasks related to asset management and check that all assets and inventory old and new are properly recorded      and tagged in line with DRC policies and procedures. Keep the asset register, asset cards and personal issue forms up to date with information of where each asset is/who it has been issued to. Send an updated asset register to the Area Logistics Manager on a monthly basis. Perform a monthly asset check, report if any assets/inventory are broken, lost or stolen on the Inventory      Loss/Theft/Damage report, to be countersigned by the Area Logistics Manager. If any broken assets are repairable, arrange for their repair together with the Logistics & Procurement Officer. Perform a quarterly physical asset check with the Sub Area Manager, print updated asset register, sign and file. Record      any damages or faulty items and arrange to have the fixed if possible/cost effective. Send updated asset register to Area Logistics Manager. Ensure that any donated assets are fully recorded and donation certificates and/or contracts are fully signed and properly authorised by the Country Director. Assist in the management and disposal of assets in accordance with DRC and donor guidelines. Oversee the accounting and control of the communication systems (mobiles, internet) including request for repairs. Person Specification Essential Experience in vehicle and fleet management Experience in people management Excellent interpersonal and team skills Excellent IT skills Fluency in written and spoken English Commitment to and understanding of DRC’s aims, values and principles Desirable Experience with standard asset management procedures and documentation. Experience with auto mechanics or electrical installations. Ability to speak other international languages. Relevant qualifications or training courses. Duration: 3 months; renewable (depending on performance and availability of funds) Starting date: ASAP  Conditions: DRC offers a competitive local salary and benefits package. Applications should include a detailed CV and a cover letter that addresses the applicant’s motivation for applying. Please forward the application, in English, marked "Fleet and Asset Assistant - Zahle" to the following e-mail address: vacancy@drclebanon.dk. The deadline for submission is Tuesday June 25 2013 Kindly note that only short-listed candidates will be contacted