Administrative Officer

Duties & Responsibilities: Responsible for all secretarial and administrative issues To act as the focal point for external communication and correspondence and ensure timely dispatching and follow-up of calls/letters/faxes/e-mail To keep files of all projects and staff ensuring all necessary documents are on file and monitored including: projects proposals, reports, budgets, contracts, codes of conduct, job descriptions, attendance sheets, holiday and sick leave requests, disciplinary documents and appraisals To implement accounting related tasks To be responsible for the filing and organization of all ALEF contracts and archives (employment, commercial, maintenance, rental) To follow up on office supplies, equipments and maintenance To follow up on travel arrangements Follow up on the needs of project officers with coordination with the Executive Director. Any other duties relating to the nature of the job as directed by the Line Manager. Qualifications: Relevant university degree or similar education Relevant experience in similar contexts Strong communication and team work skills Fluency in written and spoken Arabic and English, French is a plus Able to work independently and energetically; Motivated Relevant computer skills Good organizational skills Good MS Office skills, Outlook Able to work under pressure and meet deadlines Ability to exercise good political judgment, thorough analysis and diplomacy; Adherence to Human Rights values and ethics and understanding of equal opportunities, cultural diversity and gender issues